Freight Forwarder/Logistics Executive

Role & responsibilities

Air Shipment Coordination:

• Coordinate air shipments with international freight forwarders and courier partners.
• Track air cargo movements and ensure timely delivery to destinations.
• Assist in choosing the right courier/airline based on cost, reliability, and urgency.

Air Freight Documentation:

Support preparation and verification of air shipment documents, including:

• • Commercial Invoice
• • Airway Bill (AWB)
• • Packing List
• • Certificate of Origin (if required)
• • Product-related documents (IFU, labels, MSDS)
• • Ensure all documents comply with air cargo and customs regulations.

Vendor and Forwarder Coordination:

• Liaise with air freight forwarders for bookings, pickups, and customs clearance.
• Maintain communication with destination partners or recipients regarding expected delivery timelines.

Marketing Support:

• Align air shipments with key marketing events, congresses, and demo schedules.
• Ensure delivery of promotional items or samples in coordination with the marketing team.

Data Entry & Reporting:

• Maintain detailed records of all air shipments, including costs and delivery status.
• Assist in preparing basic reports for internal tracking and audits.

Regulatory Knowledge:

• Stay up to date on international trade laws, import/export restrictions, Incoterms, and documentation changes.

Cost & Freight Rate Negotiation:

• Negotiate rates and contracts with carriers and freight companies.
• Optimize costs while maintaining quality and delivery timelines.

Domestic Logistics:

• Plan, schedule, and track domestic deliveries from warehouses to customers, distribution centers, or retail locations and ensure on-time, in-full (OTIF) deliveries.
• Create and maintain daily dispatch and delivery schedules and ensure proper documentation accompanies each shipment (delivery notes, Invoices, waybills, etc.).
• Serve as the key liaison between warehouse teams, sales, customer service, and transport providers.
• Enforce health, safety, and environmental policies during transit and handling.

Skills & Attributes:

• Strong communication skills, both verbal and written.

• Understanding of basic air freight and customs procedures.

• Attention to detail in documentation (to prevent costly documentation errors).

• Proficiency in MS Office.

• Willingness to learn logistics and shipping related works.

• Time management and multitasking ability.