Fleet Executive

Responsibilities:

• Oversee fleet operations & maintenance
• Manage vehicle fleet & drivers
• Ensure safety protocols followed
• Optimize route efficiency & reduce costs
• Coordinate with logistics team on deliveries
• Here is a Fleet Executive Job Description (JD) tailored for the logistics.
• Key Responsibilities:
• 1. Fleet Management:
• Monitor and manage day-to-day operations of company vehicles.
• Ensure optimal utilization of fleet assets.
• Maintain proper records of vehicle movement, mileage, and fuel consumption.
• 2. Maintenance & Repairs:
• Schedule and track regular maintenance and servicing of vehicles.
• Coordinate with workshops for timely repairs and upkeep.
• Maintain maintenance logs and service records.
• 3. Driver Coordination:
• Allocate drivers to vehicles and routes based on operational needs.
• Ensure driver discipline, attendance, and shift planning.
• Conduct regular driver briefings on safety and compliance.
• 4. Compliance & Documentation:
• Ensure all vehicles have valid documents like RC, insurance, PUC, permits, etc.
• Handle RTO formalities and renewals.
• Maintain accident/incident reports and insurance claims.
• 5. Fuel Management:
• Monitor fuel usage and prevent misuse or pilferage.
• Coordinate with vendors/fuel cards and track expenses.
• 6. GPS & Tracking:
• Monitor GPS systems for real-time tracking.
• Identify route deviations, over-speeding, or idling issues.
• 7. Cost Control:
• Analyze fleet running costs and identify areas of cost savings.
• Maintain budgets for fuel, repairs, and spares.
• 8. Reporting:
• Generate and present daily, weekly, and monthly fleet reports.
• Update management on vehicle status, usage, and downtime.
• Key Skills:
• Fleet operations knowledge
• Good coordination and communication
• Basic mechanical/automobile knowledge
• Familiarity with GPS and fleet management software
• MS Excel and report generation
• Problem-solving and quick decision-making
• Qualifications & Experience:
• Non graduate/Graduate (preferred: in logistics/supply chain)
• 1–3 years of experience in fleet/logistics operations