Finance & Admin Lead

Job Description

Our Client is a Leading MNC Executive Search firm based out of Gurugam. They are hiring for Finance & Admin Lead. KEY REPONSIBILITIES & ACCOUNTABILITIES Financial Accounting: Oversee end-to-end financial accounting operations, including bookkeeping, accounts payable/receivable, general ledger maintenance, and monthly book closures. Financial Reporting: Prepare and submit key financial reports (P&L, Balance Sheet, Cash Flow) for global HQ and local manaagement, aligned with both accounting cycles. Ensure timely monthly, quarterly, and annual reporting, and support the preparation, coordination, and documentation for Board and AGM meetings. Budgeting, MIS Reporting & Analysis: Drive the annual / bi-annual budgeting process and monitor adherence. Prepare and present regular MIS reports to support strategic decision-making, including variance analysis and performance tracking against key financial indicators. Cash Flow Management: Monitor and forecast cash flow and liquidity positions, ensuring optimal use of cash resources and the implementation of effective cash management strategies to support operational needs. Cost & Profit Optimization: Implement and monitor cost control initiatives to ensure expenses are within budget and contribute to profitability, while maintaining operational efficiency and quality standards. Invoicing & Collections: Manage end-to-end client invoicing & collections process, ensuring accurate revenue recognition and proactive follow-up for timely collections to maintain strong cash flow and minimize credit risk. Statutory Compliances: Ensure full compliance with statutory requirements, including GST, TDS, Income Tax, PF, and Gratuity. Prepare accurate tax workings and ensure timely filing of all relevant returns and remittances. Audits: Coordinate and support internal and external audits by providing accurate documentation and responses, ensuring adherence to accounting standards and regulatory requirements. Payroll Administration: Oversee end-to-end payroll processing and administration, including salary disbursements, TDS deductions, compliance filings, reconciliations, and resolution of employee payroll-related queries. Banking Relations: Maintain strong relationships with banking partners to manage day-to-day financial operations, inward/outward remittances, investment of surplus funds, and addressing funding requirements as needed. Vendor Management: Manage vendor lifecycle including selection, onboarding, negotiation, contract management, performance review, and ensuring compliance with service-level agreements as well as timely payments. Office Administration: Oversee day-to-day office operations including facilities, safety & security management, procurement of supplies, administrative staff coordination, and ensuring compliance with organizational policies. ERP Systems Implementation: Lead or support the review, implementation and optimization of accounting / ERP systems to streamline finance processes, improve data accuracy, and enhance reporting efficiency. Middle East Support: Coordinate finance, accounting, and tax operations for the Middle East business / subsidiary by effectively liaising with the local Accounting, Secretarial, Tax & Audit consultants. EXPERIENCE & BACKGROUND Bachelor's degree in Finance, Accounting, or equivalent with professional certifications such as CA, CMA, or CFA. 8-10 years of experience in finance and admin roles, with a strong focus on financial accounting, reporting, budgeting, MIS, and statutory compliance. At least 2 years of experience in a similar role with small-sized / start-up firms, preferably coupled with exposure to a professional services business environment. Hands-on experience in cash flow management, cost control, and profit optimization. Proven ability to prepare and present MIS reports, analyze financial data, perform variance analysis, and provide actionable insights to support strategic decision-making. Extensive experience in preparing and presenting key financial reports (P&L, Balance Sheet, Cash Flow Statement) for both global HQ and local management. In-depth knowledge of Indian accounting standards and key statutory requirements, including GST, TDS, Income Tax, PF, and Gratuity. Experience in coordinating audits, ensuring compliance with accounting standards and regulatory requirements. Experience in vendor management, payroll and office administration, including vendor lifecycle management, contract negotiation, payroll administration, facilities management and procurement. Familiarity with both January-December and April-March financial cycles will be preferred; and exposure to handling / supporting Middle East finance operations will be an added advantage. Sound experience with ERP systems / accounting software, with proficient MS Excel skills for financial analysis and reporting. SKILLS & COMPETENCIES Driven, and confident individual with strong outcome-orientation coupled with keen process rigor and focus. Ability to drive things independently without constantly looking upwards for direction. Excellent analytical skills with the ability to interpret and analyze financial data and develop actionable insights. Effective communication and presentation skills, with the ability to explain complex financial concepts in a simplified manner to non-financial stakeholders, to drive decision making. Strong attention to detail and organizational skills with the ability to juggle multiple priorities, manage tight deadlines, and maintain a high level of accuracy in a dynamic environment. Proactive and resourceful with a solution-oriented approach and the ability to suggest / implement practical solutions to improve financial processes, control costs and enhance cash flow & profitability. Resilient and adaptable with the ability to deal with ambiguity and respond effectively to changing business needs, particularly within a dynamic and evolving consulting environment. Excellent interpersonal skills with strong internal (local/global) and external stakeholder management abilities, including proactive communication, effective negotiation, and the ability to influence decisions. High levels of personal accountability, integrity, and professional discipline & work ethics.