Facility Manager

Role & responsibilities

1. Operations & Maintenance

• Manage day-to-day building operations including HVAC, electrical, plumbing, security, and cleaning services.
  
• Schedule preventive maintenance and coordinate repairs to minimize downtime.
  
• Ensure compliance with health, safety, and environmental regulations.
  

2. Space & Workplace Management

• Plan and optimize office layouts, seating arrangements, and workspace utilization.
  
• Oversee office moves, renovations, and expansion projects.
  
• Maintain workplace aesthetics, signage, and ergonomics for employee well-being.
  

3. Vendor & Contract Management

• Source, negotiate, and manage contracts with external service providers (cleaning, security, catering, maintenance, etc.).
  
• Monitor vendor performance against service-level agreements (SLAs).
  

4. Budgeting & Cost Control

• Prepare and manage facility budgets, including maintenance, utilities, and capital expenditures.
  
• Identify cost-saving opportunities through energy efficiency and resource optimization.
  

5. Health, Safety & Compliance

• Ensure adherence to corporate safety policies, local building codes, and fire safety regulations.
  
• Conduct regular inspections, risk assessments, and safety drills.
  
• Manage emergency response plans and business continuity procedures.
  

6. Sustainability & Environmental Initiatives

• Implement eco-friendly practices such as energy-saving systems, recycling programs, and waste management.
  
• Track sustainability metrics and report progress to management.
  

7. Technology & Systems Management

• Use Computer-Aided Facility Management (CAFM) or Integrated Workplace Management Systems (IWMS).
  
• Oversee building automation systems and smart workplace technologies.
  

8. Stakeholder & Employee Support

• Act as the main point of contact for internal teams on facility-related issues.
  
• Collaborate with HR and IT to support hybrid working models and employee experience initiatives.