Facility Executive

Facility Executive

Integrated Facilities Management

What this job involves:

• Follow up and close the tickets logged in the GUTS

• Monitoring of Housekeeping related activities

• Arrangement of all consumables and supplies for Client / any visits

• Preparing the Daily/Weekly and Monthly reports

• Interacting with the service & supply vendors.

• Undertake daily facility rounds and find out snags and raising proactive tickets for the same

• Effectively manage service provider team to ensure an on time deliverable system.

• Routinely Inspect all services to ensure performance measures are being maintained and make the service score cards.

• Adhere to the monthly forecast expenditures.

• Indenting the requirements with suppliers.

• Pest control management.

• Indoor plant management

• Training to support staff

• Any responsibility/ task given by the client/ Manager, going forward will be a part of the JD.

• Client/Stakeholder Management

  • Proactively engage stakeholders to ensure that on site client s expectations are met though high levels of customer service

  • Build and develop effective client / stakeholder relationships across multiple levels of the organisation

  • Proactively understand the customers/ employees needs and act on them before being requested

  • Maintain high standards of housekeeping of facility

  • Improvements in the office aesthetics and operations as per need

• Finance Management

  • Accurate billing and invoicing

  • Adherence to the monthly forecast

  • Invoice management.

• Procurement & Vendor Management

  • Work on getting quotations as per site need

  • Sharing indents for monthly material supply

  • Zero stock out of situation

• Other Key Activities

  • Monitoring the mail room activities

  • Collecting all documents from the vendor for compliance audit

  • Developing interesting & fun user engagement activities

  • Signage / Poster making for the site awareness.

  • Managing ad-hoc / vendors.

• Strong Communication Skills

• Client/User focused

• Vendor Management

• Finance - Invoices, PO

• Advanced Sheets and docs knowledge