Facility Administrator

Position Overview

The Facility Administrator will be responsible for overseeing, maintaining, and enhancing the entire school campus infrastructure, including buildings, classrooms, hostels, staff quarters, sports complexes, air-conditioning systems, power supply, water and sanitation, safety, landscaping, and other utilities. This role ensures smooth day-to-day functioning of all facilities, preventive and breakdown maintenance, and adherence to statutory, environmental, and safety standards.

Key Responsibilities

1. Facilities & Infrastructure Management

• Oversee upkeep of all buildings, hostels, classrooms, dining halls, staff housing, and common facilities.
• Ensure smooth functioning of centralized air-conditioning, electrical systems, plumbing, sewage treatment plants (STP), borewells, RO plants, elevators, and DG backup.
• Manage campus landscaping, horticulture, and cleanliness in collaboration with housekeeping teams.

2. Maintenance & Operations

• Develop and implement preventive maintenance schedules for HVAC, electrical, water supply, fire safety, and other critical systems.
• Coordinate timely repairs to minimize downtime and disruptions to school activities.
• Monitor energy, water, and resource consumption and implement sustainability practices.

3. Vendor & Contract Management

• Oversee contracts for housekeeping, security, pest control, landscaping, and outsourced maintenance services.
• Negotiate service agreements and ensure performance delivery within budget.

4. Safety, Compliance & Risk Management

• Ensure adherence to all statutory compliance (fire safety, pollution control, electrical norms, building regulations).
• Maintain campus security and safety protocols in coordination with security staff.
• Conduct regular audits and drills for fire, disaster preparedness, and safety awareness.

5. Team Leadership & Coordination

• Lead a team of maintenance engineers, technicians, housekeeping, transport, and security staff.
• Provide training, allocate responsibilities, and monitor performance.
• Work closely with school administration, academic staff, and students to ensure a safe and functional environment.

6. Budgeting & Planning

• Prepare annual budgets for facilities and maintenance.
• Track expenses and ensure cost-effective operations.
• Plan and oversee new construction, renovation, and infrastructure upgrades.

Qualifications & Experience

• Bachelor's degree/Diploma in Civil / Mechanical / Electrical Engineering (Master's preferred).

• 10 to 12 years

  of relevant experience in facilities management, preferably in large campuses, residential schools, universities, or hospitals.
• Strong knowledge of HVAC, electrical, and civil maintenance.
• Experience in handling large teams and multiple vendors.
• Exposure to sustainability initiatives (solar power, waste management, rainwater harvesting) preferred.

Skills & Attributes

• Strong leadership, planning, and organizational skills.
• Ability to multitask and handle emergencies under pressure.
• Excellent vendor negotiation and contract management skills.
• Knowledge of statutory compliances, safety, and security systems.
• Good communication and interpersonal skills to work with staff & students.

anjali@pathways.in