Facilities Administrator

Role & responsibilities

The Executive Facility Operations will be responsible for overseeing the daily operations of the facility, ensuring a clean, safe, and well-maintained environment. This role involves coordinating with various service teams, managing administrative tasks, tracking invoices, and acting as a liaison between internal departments and external vendors.

Key Roles & Responsibilities

1. Facility Operations Management

• Oversee day-to-day operations of the facility.
• Ensure cleanliness, maintenance, and safety of the premises.
• Coordinate with housekeeping, security, and maintenance teams with LL.
• Take care of events at site.
• Work under the guidance of Site head for any support required.

2. Administrative Duties

• Maintain records of facility usage, maintenance schedules, and inventory.
• Prepare reports and documentation for consumables and courier.
• Manage vendor for escort requirements.

3. Invoice Tracking

• Ensure the invoice will be submitted on time.
• Process the invoice for payment.

4. Customer and Staff Coordination

• Act as a point of contact for facility-related issues.
• Address complaints and resolve issues promptly.
• Coordinate with internal departments and external stakeholders.

Qualifications & Skills

* Bachelor’s degree in Business Administration, Facility Management, or a related field.

* 2–4 years of experience in facility or administrative operations.

* Strong organizational and multitasking skills.

* Excellent communication and interpersonal abilities.

* Proficiency in MS Office and facility management software/tools.

Preferred candidate profile