Job Description Job Title: - Facilities Administrator Department: - Administrative Department Reports to: - General Manager HR & Administration Actively participate in optimizing the centre in terms of Facility Management, IT Management, Inventory Management of all administrative and facilities infrastructure both inwards and outwards Responsible for enabling business in Procurement of necessary infrastructure, Maintenance issues, Vendor Meetings, etc. Providing administration support including delivering mail, organizing courier services, ordering office supplies, preparing and booking their meeting rooms and other administration/secretarial duties. Book travel arrangements, Arranging Transportation to employees/guest visitors Asset management - managing facility assets and checking the inventory on a quarterly basis Arranging the ID cards, access cards and assigning the workstations to joiners. Coordinating with building management to take care of the facility in terms of Occupancy certificate, Fire NOC, DG checklist, LT panel, Fire Extinguishers, FA system, PA System, UPS, CC TV, Access control, Air conditioning, Elevators, and their checklists with AMC and maintaining the record of it and addressing if any concerns related to it. Coordinating and Conducting fire drill and evacuation with building management. Organizing Event planning like company Annual celebrations, Team outing, Team Lunch/Dinner, sports etc. Requirements And Skills Proven 5 yrs plus experience as an Administrative Assistant or Office Admin Assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task A Graduate; additional qualification as an administrative assistant or secretary will be a plus
