Executive Transport & Logistics

Role Overview:

The Logistics & Dispatch Executive will be responsible for managing the end-to-end dispatch process, including vehicle arrangement, freight collection, shipment tracking, and documentation. This role ensures timely and cost-effective movement of materials from the plant to branches and customers while maintaining compliance with company standards and agreed transit timelines.

Key Responsibilities

1. Vehicle Arrangement & Dispatch

• Arrange vehicles as per requirement within defined timelines.
• Obtain quotations from the market for the given destination & finalize negotiated rates & confirm lorry placement at the plant.
• Coordinate with the plant team for vehicle arrival and release confirmation.
• Share dispatch details with concerned stakeholders via email.
• Confirm safe delivery with consignee within agreed transit time.

2. Freight Collection

• Collect primary & secondary freight details from vendors after the dispatch & update the LR numbers with freight costs in reports.
• Compile and update freight details share with concerned teams.

3. Material Dispatch (Plant / Branch / C&F)

• Ensure timely pickup and delivery of materials through transporters/couriers.
• Ensure same-day dispatch from C&F points post invoicing and report in monthly meetings.
• Collect daily secondary dispatch details from branches including Invoice No., LR No., Transporter/Courier name.

4. Shipment Tracking

• Track consignments regularly on transporter/courier portals.
• Share shipment status updates with concerned stakeholders.
• Follow up with transporters/couriers to ensure timely deliveries.

5. MIS & Reporting

• Prepare and share freight data for cost analysis with product and transporter details.
• Submit monthly Booking vs Delivery and Transit Time reports for meetings.

6. Vendor Bills & Documentation

• Submit LR copies and transport/courier summaries to Accounts for timely payments.
• Ensure confirmation of receipt with the concerned stakeholders.

• Should be from Logistics department (have handled fleet arrangements)

• Bachelor of Commerce