Executive Secretary

ey Responsibilities:

• Administrative & Secretarial Support
• Manage calendars, schedule appointments, meetings, and conferences.
• Prepare and organize documents, reports, presentations, and correspondence.
• Draft, review, and proofread letters, memos, and emails on behalf of management.
• Maintain confidential records and filing systems.
• Communication & Coordination
• Act as a liaison between senior management and internal/external stakeholders.
• Screen phone calls, emails, and visitors, ensuring priority matters are handled promptly.
• Coordinate with department heads for timely submission of reports and updates.
• Meeting & Event Management
• Organize board meetings, prepare agendas, circulate meeting notes, and track follow-up actions.
• Handle logistics for conferences, workshops, and official visits.
• Travel & Logistics
• Arrange domestic and international travel, including visas, tickets, accommodation, and itineraries.
• Prepare travel expense statements and ensure timely settlements.
• Confidentiality & Compliance
• Handle sensitive information with the highest level of discretion and integrity.
• Ensure compliance with organizational policies and professional standards.

Key Skills & Competencies:

• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask, prioritize, and work under pressure.
• High level of professionalism, discretion, and interpersonal skills.

Job Type: Full-time

Pay: ₹16,034.71 - ₹43,150.76 per month

Work Location: In person