Executive Receptionist

A receptionist is the first point of contact for visitors and callers, managing the front desk and providing administrative support. They greet guests, answer phones, manage correspondence, and handle various tasks to ensure smooth office operations. They play a crucial role in creating a positive first impression and maintaining an organized workspace. 

Roles & Responsibilities:

• Greet visitors and clients with a warm and professional demeanor.
• Answer phone calls and route them to the appropriate personnel.
• Manage appointment schedules and maintain calendars.
• Handle incoming and outgoing mail and packages.
• Maintain a clean and organized reception area.
• Assist with administrative tasks such as data entry and filing.
• Provide information to visitors and answer inquiries.
• Monitor office supplies and order replacements as needed.
• Coordinate with maintenance staff for office upkeep.
• Support other departments with clerical tasks as required.

Requirements:

• Proven experience as a Receptionist, Front Desk Representative, or similar role.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Professional appearance and positive attitude.
• Ability to handle sensitive information with confidentiality.
• High school diploma or equivalent is required.
• Experience with office equipment (e.g., fax machines, printers) is a plus.

hr@opicle.org