Job
Description
As an Executive & Personal Assistant at Somish Solutions Limited, your role is crucial in managing and assisting the CEO in both professional and personal responsibilities. Your main responsibilities will include: - **Professional & Corporate Support:** - Calendar Management: Organizing meetings, handling reschedules, and coordinating appointments. - Email Management: Managing multiple email accounts for the CEO, including outreach, data extraction, and correspondence as needed. - Event Management: Coordinating with multiple vendors, sourcing resources, and managing company and personal events. - Salary Approvals: Coordinating and preparing salary approvals for the CEO. - Bookkeeping Coordination: Working with Chartered Accountants for personal bookkeeping, income tax returns, and NRI day calculations. - Team Coordination: Liaising with internal team members to support the CEO's requirements and directives. - Project Coordination & Follow-ups: Assisting with ongoing projects and ensuring timely completion of assigned tasks. - Office Management: Dubai office management. - **Personal & Lifestyle Management:** - Medical & Insurance Coordination: Scheduling medical appointments and obtaining necessary insurance approvals. - Travel Arrangements: Handling visas, tickets, hotels, and transportation for the CEO, family members, and others as instructed. - Vendor Management: Identifying new vendors, coordinating with existing ones, and maintaining vendor ledgers. - House Management: Managing personal staff salaries, advance accounts, and insurance and visa renewals for domestic employees. - Property & Maintenance Oversight: Coordinating house maintenance work with contractors and multiple vendors. - Documentation & Administrative Work: Managing documents for personal and company needs, including loan applications and official paperwork. - Insurance Management: Maintaining vehicle, health, and life insurance policies for the CEO and family (India and UAE). - Personal Assistance: Managing personal errands and ad hoc requests as required. For this role, you should possess the following soft skills: - Note-Taking Expertise. - High Availability, Flexible Location. - Strong Communication Skills. - Tech-Savvy. - Internet Fluency. The ideal candidate should also demonstrate the following attitude: - Positive and Composed. - Ownership Mindset. - Work-Driven Ethic. - Extreme Attention to Detail. - Fast Learner, Action-Oriented. To be successful in this role, it is required to have: - Previous experience in high-growth, fast-paced organizations. - 5+ years of experience supporting founders, CXOs, or senior executives. Key deliverables of this role include: - Developing a deep understanding of the CEO's priorities and managing their time effectively. - Overseeing the CEO's calendar, schedule meetings, prepare agendas, capture minutes, and ensure follow-ups are tracked to completion. - Communicating on behalf of the CEO with internal teams and external stakeholders. - Prioritizing competing requests, resolving issues proactively, and meeting deadlines consistently. - Coordinating and managing recruitment logistics when required. - Assisting the CEO with strategic and ad hoc projects, including planning and executing team activities. - Managing complex travel arrangements - both domestic and international - including itineraries, agendas, and meeting documentation. - Anticipating and preparing for all pre- and post-travel or meeting requirements. - Ensuring smooth operational execution of the CEO's initiatives. Acting as the bridge between ideas and action - making sure key projects move forward. - Collaborating cross-functionally to ensure alignment with organizational goals. Somish Solutions Limited offers employee benefits like Medical Insurance and Work Visa sponsorship for Dubai under the company.,
