Executive MIS

Role Overview:
We are looking for a detail-oriented and process-driven MIS Executive to support the team in managing order processing, invoicing, dispatch coordination, credit note processing, and other logistic function. The ideal candidate must be proficient in Microsoft Excel and ERP systems, with the ability to manage data and ensure seamless backend commercial operations.

Key Responsibilities:

1. Order Processing & Invoicing

• Process customer orders and generate accurate & timely sales invoices.
• Coordinate with sales and inventory teams for stock allocation and availability.
• Follow up on timely dispatch and delivery status with logistics and branch offices.

2. Approval Management

• Obtain necessary approvals for pricing, inter-party transfers, and sales schemes from concerned authorities.
• Ensure compliance with company policies.

3. Credit Note Management

• Prepare and issue credit notes for sales returns, scheme discounts, and approved claims.
• Maintain accurate records and ensure approval workflows are followed.
• Coordinate with accounts for credit note settlements and reconciliations.

4. Cash Discount Management

• Implement the process for timely fund collection.
• Send SOA & CNs to customers and maintain payment records.

5. Material Dispatch Coordination

• Collaborate with logistics and warehouse teams to plan timely dispatches.
• Track shipment status and update internal systems and stakeholders.
• Coordinate with transporters and ensure delivery confirmations.

6. MIS Reporting & Data Management

• Generate and maintain daily/weekly/monthly reports related to sales, dispatch, and credit notes.
• Track KPIs such as order turnaround time, pending deliveries, and open issues.
• Support management with data insights and periodic dashboard updates.

7. Logistics & Documentation Support

• Assist in preparation and submission of required regulatory forms (e.g., Form D).
• Support inter-party stock transfers and documentation of goods movement.
• Ensure records are maintained for audits and compliance.

Qualifications & Skills:

• Bachelor’s degree in Commerce, Business Administration, or related field.
• 2–4 years of experience in MIS, commercial operations, or logistics support roles.
• Proficiency in MS Excel (VLOOKUP, Pivot Tables, Data Analysis).
• Working knowledge of ERP based Softwares.
• Strong attention to detail and time management.
• Excellent communication and coordination skills.

Additional Considerations:

• Experience in agriculture, seeds,or Logistic industry is a plus.
• Exposure to GST invoicing and compliance.

• Any Graduate