Executive - Marine Support

Job Summary:

We are seeking a highly motivated and results-oriented individual to join our dynamic Marine Operations team. In this role, you will play a critical part in ensuring the smooth, efficient, and safe operation of our vessels. You will be responsible for a wide range of tasks, from vessel scheduling and cargo coordination to liaising with external partners and ensuring regulatory compliance.

Job Purpose:

• To assist Marine Superintendents with all operational and technical related matters. Maintain and review operational and the QHSE related documents and other documentation from vessels.
• Effective maintenance of records, documentation and arranging inspections in timely manner which ensures to satisfy the clients and compliance with company policies.
• Collect the relevant data and prepare the KPI as per the client requirements.

Roles & Responsibilities:

Vessel Scheduling and Optimization:

• Coordinate vessel schedules to optimize efficiency and on-time performance.
• Analyze data and identify opportunities for improvement in scheduling.
• Track vessel movements and maintain clear communication with all stakeholders.

Cargo Coordination and Management:

• Work closely with port authorities, terminal operators, and shipping agents to ensure timely cargo loading and discharging.
• Monitor cargo flow and identify potential disruptions.
• Prepare and maintain accurate cargo documentation.

Liaison and Relationship Management:

• Build and maintain strong relationships with internal and external stakeholders, including ship masters, port authorities, and logistics providers.
• Act as the primary point of contact for all marine operations inquiries.
• Effectively negotiate and resolve any issues that may arise.

Regulatory Compliance:

• Stay up-to-date on all relevant maritime regulations and ensure company adherence.
• Assist with the development and implementation of safety procedures.
• Participate in audits and inspections.

Data Management and Reporting:

• Collect, analyze, and interpret marine operations data.
• Prepare reports and presentations to communicate key performance indicators (KPIs).
• Identify trends and opportunities for improvement.

Key Result Areas:

• Vessel Monitoring
• QHSE Documentation (monthly reports from vessels)
• Voyage Documentation
• KPI
• MR
• Timeline
• Owners monthly report
• PSC Checks
• Shippalm Monitoring
• Updating Q88 / HVPQ / Crew matrix (vessel trading documents)
• Arranging external audit
• Arranging Flag State Inspection
• Arranging third party inspection
• Maintaining Hot work and risk assessments from vessel
• Follow-up of campaigns sent to vessel
• Vessel Takeover
• Processing eye-share invoices for FSI, external audit, voyage documents and others

Qualifications:

• Sailed as 3rd officer/ 2nd officer
• 1 to 3 years of experience in marine operations or a related field.
• Excellent communication, interpersonal, and negotiation skills.
• Proficient in Microsoft Office Suite and maritime software (a plus).
• Ability to work independently and as part of a team.
• Excellent time management and organizational skills.