Executive – HR operations (on Contract)

Role

Executive – HR operations. (on Contract)

Location

BKC (Mumbai)

Key Result Areas

1.SAP

• Creating PR, PO, SRN in SAP for invoice processing and getting the barcode of the payments to share across further.
• Follow up and keeping track of payments with different level of approvers for payment processing.
• MIS maintenance of all payments (As per Financial Year).
• From invoice collection till the final Payout as per the TAT defined.
• Executing critical Invoice Payments of within the defined TAT.
• Resolving Invoice related Queries for all the payments on hold.
• Other Invoice Processing within the defined TAT.
• Processing of Supply invoices, JSW Steel Event invoices and Advance invoices.
• Timely processing all consultant invoices and ensuring releasing of the payment on last day of every month.

2.Non SAP

• Processing of Non - PO invoices and releasing the payment as per the TAT.
• Processing of Employee Expense invoice.
• Processing Consultant's reimbursement bills.

3.VENDOR MANAGEMENT

• Sharing vendor registration format with vendors for creating vendor code.
• Vetting the agreement documents and process modification accordingly.
• Resolving Vendor queries, updating payment status, sharing payment advice & UTR number.
• Collecting agreement and other necessary documents from SPOC as per query and modification.
• Process automation for payment clearance

4. SODEXO CARD

• Sodexo card and gift card distribution new employees and old employees.
• Assisting and maintaining of employee query record clearing from Sodexo SPOC.
• Sodexo card record manual sheet maintains - MIS maintenance for all Sodexo and Gift card distribution.
• Creating yearly PR & PO for JSW Steel, JSW Retail & Distribution, JSW Projects, JSW Techo Projects.

5. ONBOARDING

• Review and approve all the employment and educational documents submitted by the candidate on DB before joining.
• Physical document verification and employee file creation.
• ID Card and Employee ID creation for employees joining at Corporate Office.
• Employee ID card creation and handover of the same of employees joining at PAN India location.

6. MANUAL LETTER CREATION

• Creating Visa letters.
• Creation and Extension of internship letters.
• Making of Project completion letter.
• Reliving letter and exit letter.
• Creation, revision, extension of Consultant letters.
• Other manual letter creation as per request.

7. Other Responsibilities

• Planning induction of senior management employees i.e L16 as per the request of HRBP'S.
• Setting up in person interaction of senior management employees.
• Planning and Co-coordinating with Plant HR's for tour vist of senior management employees.

Educational Background and Work Experience

• Any Graduate & MBA Full time (preferred)
• Minimum 5-7 years’ experience in operations. 3 to 5 years of experience in HR operations.
• Proficient in MS office – MS Excel .