Executive Assistant

About the Role:

We are seeking a highly organized and proactive executive assistant to support our CXOs in managing their daily operations. This is a high-visibility role requiring confidentiality, discretion, and a strong sense of ownership.

Role & responsibilities

• Administrative Support: Manage and maintain executives' calendars, scheduling meetings, and coordinating appointments. Organize and prepare documents for meetings, presentations, and reports.
• Time and Task Management: Prioritize and manage multiple tasks and projects with minimal supervision. Ensure deadlines are met and follow up on action items to ensure completion. - Communication and Correspondence: Act as the point of contact between executives and internal/external stakeholders. Draft, review, and edit emails, letters, and other forms of communication.
• Travel Coordination: Arrange travel plans, itineraries, and accommodations for executives. Process expense reports and ensure timely reimbursements.
• Meeting and Event Coordination: Plan and organize meetings, events, and conferences, including logistics and materials. Record minutes of meetings and follow up on action items.
• Confidentiality and Professionalism: Handle sensitive information with utmost confidentiality and discretion. Maintain a professional demeanor in all interactions.

Required skills and qualifications:

• Ability to prioritize and reprioritize tasks dynamically based on urgency, business impact, and shifting priorities.
• Flexible team player, willing to adapt to changes and unafraid of challenges.
• Ability to maintain confidentiality of information related to the company and its employees .

Preferred skills and qualifications:

• Graduate/Postgraduate in any discipline.
• Strong stakeholder management skills.
• Proficiency with Google Workspace/MS Office and calendar tools.