Executive Assistant to VP

Job Title: Executive Assistant to Vice President
Location: Makarba, Ahemdabad
Job Type: Full-Time

Job Summary:

We are seeking a highly organized and proactive Executive Assistant (EA) to support our Vice President. The ideal candidate will demonstrate exceptional communication and organizational skills, attention to detail, and the ability to handle confidential information with discretion. This role requires managing complex calendars, preparing expense reports, and providing high-level administrative support in a fast-paced environment.

Key Responsibilities:

• Provide comprehensive executive-level administrative support to the VP.
• Manage and coordinate a complex calendar, schedule meetings, and arrange travel logistics.
• Prepare, process, and track accurate expense reports in a timely manner.
• Draft, review, and manage professional correspondence, reports, and documents.
• Maintain and organize files, records, and confidential information.
• Collaborate with internal departments and external stakeholders to ensure seamless communication.
• Handle ad hoc administrative tasks and projects as assigned.
• Anticipate the VP’s needs and proactively manage day-to-day operations and priorities.

Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Proven experience in executive support or administrative roles, especially working with senior leadership.
• Strong communication skills—both verbal and written.
• Excellent organizational and time management skills with strong attention to detail.
• High proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software.
• Ability to multitask and manage competing priorities effectively.
• Self-motivated with the ability to work independently and take initiative.

Preferred Qualities:

• Discretion and confidentiality in handling sensitive information.
• A proactive mindset with problem-solving capabilities.
• Flexibility to adapt to shifting priorities and dynamic schedules.

To Apply:
Please send your updated resume to shalinim.actowiz@gmail.com. We look forward to connecting with professionals who thrive in executive support roles and are committed to operational excellence.

Job Type: Full-time

Pay: ₹12,000.00 - ₹30,000.00 per month

Benefits:

• Flexible schedule
• Paid sick time

Schedule:

• Day shift
• Morning shift

Application Question(s):

• Can you join us Immediately?

Experience:

• EA: 1 year (Preferred)

Language:

• English (Preferred)

Work Location: In person