Executive Assistant to the CEO

Executive Assistant

About the company

Math Ninja is an EdTech startup in the online education delivery space, which has grown multifold in the last few years. We are looking to redefine the traditional methods of education in India. We are a supercharged team of 100+ professionals passionate about early education and focused on building a solid foundation for young kids with the help of our teaching programs. We strive to take the kids away from the rote learning method of education to meaningful learning, the type of learning that stays with the student for life.

The Role -Efficient and resourceful Executive Assistant with proven expertise in delivering high-level administrative and executive support. With over 3-5 years of experience, the one who should excel in managing complex schedules, coordinating travel, organizing meetings, and handling confidential tasks with professionalism and discretion. You’ll be the right hand to the CEO, managing both professional and personal tasks with confidentiality, grace, and effectiveness.

Have the ability to anticipate needs, solve problems proactively, and maintain seamless daily operations. Should bring exceptional communication skills, attention to detail, and the ability to multitask under pressure — should be a reliable support system for senior leaders and executives.

What You’ll Be Doing

Act as the CEO's voice — following up, delegating, and ensuring tasks are closed

Maintain and manage task tracking, team coordination, and schedules

Handle confidential emails, calendar planning, and communications

Take complete charge of follow-ups with team members, vendors, and clients

Manage personal tasks (bookings, errands, research, etc.) as needed

Own and evolve operational efficiency across the MD’s workstream

Gradually take over all execution, freeing the MD to focus on strategy

What you bring

3–5 years as an EA, Office Coordinator, or Admin for a CXO or Director

Outstanding follow-up and coordination skills — this is non-negotiable

Strong grasp of MS Office (Excel & Word)

Excellent spoken and written English

Comfortable handling both office and personal work for the CEO

Calm, resilient, and able to manage demanding or senior stakeholders

What Success Looks Like

You're respected as the CEO's trusted extension

The team sees you as a powerful connector who gets things done

You’ve taken over operations and day-to-day execution in 60 days

Nothing falls through the cracks — because your follow-ups are legendary

Responsibilities

• Executive calendar and inbox management
• Confidential correspondence and document handling
• Strong organizational
• At times an office coordinator ,but who has steady experience in admin, coordinating.

Location: Only female candidates living in Jaipur will be considered (Must live within 30 minutes of Viman Nagar, Shyam Nagar, Vaishali nagar and Mansarovar)

Experience: 3–5 years

Salary: ₹15,000–₹25,000 per month

Type: Full-time, Work from office.

Qualifications

• Should have graduated from a secretarial college.

Schedule:

• Day shift

Skill Set Required

EXCELLENT FOLLOW UP SKILLS

Should have working knowledge of MS OFFICE especially EXCEL & Word.

Good command over English.

Application Question(s):

• Do you have your own Laptop?

Language:

• English (Required)
• Hindi (Preferred)

Job Type: Full-time

Pay: ₹15,000.00 - ₹25,000.00 per month

Benefits:

• Cell phone reimbursement

Schedule:

• Day shift
• Fixed shift

Supplemental Pay:

• Yearly bonus

Work Location: In person