Executive Assistant To Managing Director

Key Responsibilities:

• Provide comprehensive administrative assistance to the Managing Director, including calendar management, meeting coordination, and travel arrangements.
• Act as a gatekeeper, managing incoming communications, prioritizing emails, phone calls, and other correspondence, and responding on behalf of the Managing Director when appropriate.
• Organize and prepare for meetings, including gathering documents, creating agendas, taking minutes, and following up on action items.
• Assist with the planning and execution of special projects, ensuring deadlines are met and objectives are achieved.
• Draft, proofread, and edit reports, presentations, and other documents, ensuring high quality and accuracy.
• Build and maintain relationships with internal teams, clients, partners, and other key stakeholders, acting as a representative of the Managing Director.
• Plan and coordinate corporate events, meetings, and conferences, both on-site and off-site.
• Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
• Coordinate and manage complex travel itineraries, including flights, accommodations, and transportation, ensuring all details are meticulously planned.

Qualifications:

• Masters degree in Business Administration is preferred.
• Minimum of 3 years of experience as an Executive Assistant or in a similar role supporting senior executives.

• Skills:

• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and handle multiple tasks simultaneously.
• Strong problem-solving skills and attention to detail.
• Professional demeanor and ability to interact with high-level executives and stakeholders.