Executive Assistant To Managing Director

Role & responsibilities

Administrative Support:

• Manage and maintain the MDs calendar, including scheduling appointments, meetings, and travel.
  
• Prepare agendas, take minutes, and follow up on action items from meetings.
  
• Handle all correspondence on behalf of the MDemails, phone calls, letters, etc.
  
• Organize and coordinate complex travel itineraries (domestic and international).
  
• Maintain filing systems and ensure records are up-to-date and confidential.
  

Strategic Support:

• Conduct research, compile data, and prepare reports or presentations as needed.
  
• Assist with internal and external communications, ensuring consistency and professionalism.
  
• Liaise between the MD and internal departments, clients, stakeholders, and external partners.
  
• Anticipate needs and proactively manage information flow and priorities.
  

Project & Office Management:

• Track progress of key initiatives, follow up with stakeholders, and provide status updates.
  
• Support the MD in project planning, budget tracking, and meeting deadlines.
  
• Assist in the planning and execution of leadership meetings, board meetings, and company events.
  
• Manage special projects as assigned by the MD.
  

Requirements & Preferred candidate profile

• Bachelors degree in Business Administration or related field preferred.
  
• 5+ years of experience in a similar role supporting senior executives.
  
• Excellent verbal and written communication skills.
  
• Strong organizational, multitasking, and time management abilities.
  
• High level of discretion and confidentiality.
  
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and modern collaboration tools.
  
• Ability to remain calm and efficient in a fast-paced, high-pressure environment.

Additional Information:

At Avid Organics, we believe that we can achieve our mission to enhance value creation for our stakeholders only through the quality and commitment of our people. We continuously strive to unleash the potential of each individual. We leverage human capital for competitiveness by nurturing knowledge, entrepreneurship, and creativity. These strengths help us compete successfully in a global business environment and exploit emerging opportunities. We reward the will to succeed and the desire to compete with the best in the world. Our employees are intellectually stimulated and given the freedom to make their own decisions, driving our growth through innovation and experimentation.

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https://www.avidorganics.net