Executive Assistant To Managing Director

Job Description

Job Title: Executive Assistant to Managing Director Job Summary: We are seeking a tech-savvy, proactive Executive Assistant to the Managing Director with a strong understanding of the garment export industry preferably having financial education background (CA/CS/MBA Finance) and hands-on skills in data analysis, Power BI, Python , and emerging AI tools . This role is both strategic and operational, supporting the MD in decision-making, reporting, and coordination while integrating digital tools to improve efficiency across departments. The EA will act as a key support partner, ensuring smooth day-to-day operations by managing communication, scheduling, coordination, and follow-ups across departments and will also assist in business development initiatives, compliance, vendor and buyer communications, and internal reporting — with a deep understanding of garment manufacturing and export processes. Key Responsibilities: 1. Executive & Administrative Support: Maintain MD’s schedule including meetings, appointments, travel, and events. Handle confidential documents and information with integrity and discretion. Maintain and organize records, documents, and confidential files. 2. Communication & Coordination: Serve as the primary point of contact between the MD and internal/external stakeholders. Prepare and respond to emails, proposals, and meeting notes in coordination with MD. Coordinate meetings with buyers, suppliers, international clients, and internal departments. Assist in pre- and post-meeting analysis and documentation and Follow up on tasks and decisions made during MD’s meetings. Ensure timely communication and escalation of key issues to the MD. 3. Financial Reporting & Analysis Prepare monthly, quarterly, and annual financial reports, dashboards, and variance analyses. Consolidate data from finance, sales, and operations for MD’s strategic decision-making. Assist in budgeting, forecasting, and monitoring KPIs. 4. Business & Operational Insights Conduct profitability analysis, cost tracking, and ROI assessments. Analyze pricing models, margin trends, and cost efficiency. Identify risks and recommend financial and operational improvements. 5. AI & Digital Integration: Use AI tools (e.g., ChatGPT, Excel AI, automation platforms) to streamline processes such as document drafting, production planning, and buyer communication. Develop interactive dashboards and visual reports in Power BI. Automate regular reporting tasks using Python scripts (e.g., data cleaning, merging Excel reports, creating summaries). 6. Travel & Event Management Plan and book domestic and international travel arrangements. Organize factory visits, buyer meetings, exhibitions, and industry events. 7. Follow-ups & Task Management Track pending actions and follow up with relevant departments. Ensure timely submission of reports, samples, and deliverables. Preferred candidate profile: 3–6 years of relevant experience, preferably in a garment export house. Advanced skills in Power BI , Excel , and Python (Pandas, NumPy, data wrangling). Familiarity with AI tools (ChatGPT, Excel AI, workflow automation, etc.). Excellent communication skills in English, both written and spoken.