Job
Description
About the Role We are seeking a sharp, proactive, and fast-learning Executive Assistant (EA) to support the Head of Operations . This role demands someone who is quick on their feet, highly organized, and capable of thriving in a dynamic, high-pressure environment. The ideal candidate should be eager to take initiative, adapt quickly, and bring strong execution skills to the table. We are looking to onboard someone immediately or at the earliest possible date . Key Responsibilities Assist in preparing and reviewing operational reports, presentations, and internal communications. Coordinate between internal departments and external stakeholders as required. Maintain follow-ups on key action items and ensure timely completion. Assist in preparation and execution of meetings setting agendas, taking minutes, circulating summaries. Track and organize documentation related to operational workflows, contracts, compliance, and vendor engagement. Handle day-to-day administrative tasks, including expense reimbursements, document filing, and correspondence. Maintain discretion and confidentiality in handling sensitive information. Take ownership of ad hoc projects and tasks as required by the Head of Operations. Requirements Bachelor’s degree in Business Administration, Operations, or related field. Excellent communication skills – both verbal and written. Strong proficiency in Microsoft Office (Excel, PowerPoint, Word) and Google Workspace. Ability to multitask, prioritize effectively, and work under pressure. Quick learner with a problem-solving mindset. High degree of professionalism, discretion, and integrity. Strong organizational and time management skills. Preferred Prior experience working in fast-paced or entrepreneurial environments. Interest in operations, business strategy, or cross-functional coordination.
