Executive Assistant to Director – Medigence & H.O.CON

About the Role

We are seeking a high-caliber Executive Assistant (EA) to work directly with the Director across healthcare infrastructure, hospital consulting, and large-scale events. This role goes far beyond scheduling and admin. It is for someone who is ambitious, hyper-focused, and hungry for growth — someone who sees the EA role as a launchpad to become a Chief of Staff, Business Head, or even future CEO/Partner.

Key Responsibilities1. Strategic & Business Support

• Prepare briefing notes, competitor scans, and market intelligence ahead of meetings.
• Track progress of major projects (hospitals, medical colleges, H.O.CON sponsorships) and ensure deadlines are met.
• Consolidate updates from internal teams into daily/weekly actionable reports.

2. Calendar & Priority Management

• Own the Director’s calendar, travel, and meeting pipeline.
• Ensure every hour is aligned with high-value outcomes.
• Coordinate strategic connects with hospital owners, trustees, sponsors, and ministers.

3. Execution & Coordination

• Act as a shadow project manager — following up, driving deadlines, and escalating delays.
• Ensure speed of execution across ventures and projects.

4. Travel & Representation

• Accompany the Director on national and international travel for meetings, events, and projects.
• Independently represent the Director in select meetings and site visits when required.
• Manage complete travel logistics (visas, tickets, hotels, itineraries).

5. Communication & Brand Support

• Draft/review emails, proposals, presentations, and LinkedIn content.
• Work with PR, design, and event agencies to ensure a consistent, premium brand image.
• Support the Director’s LinkedIn/networking growth.

6. Operational Efficiency

• Manage contracts, MoUs, and key documentation.
• Maintain a knowledge base of clients, partners, and opportunities.

Create SOPs for recurring tasks.

Attitude & Mindset – What We Expect

This is not a routine “assistant” role. It is a career accelerator. We expect a candidate with:

• Self-motivation & Initiative – Doesn’t wait for instructions; anticipates needs, acts proactively, and brings solutions before problems surface.
• Beyond 9-to-7 Mindset – Ready to work late nights, weekends, or across time zones when deadlines demand. Sees it as part of the responsibility, not an exception.
• Aggressiveness & Hunger – Obsessed with professional growth. Wants to prove herself, take ownership, and build a career trajectory toward leadership.
• Career Hyper-focus – Prioritizes career success over work-life balance; thrives in high-pressure, high-growth environments.
• Passion for the Role – Loves the challenge of being the right hand to the Director, thriving in an environment where every day brings new learning.

Long-term Vision – Aspires to grow into Chief of Staff, Business Head, or even CEO/Partner role in the company.

If you are looking for a standard 9-to-7 job, this is not the role. If you are ambitious, resilient, and want to fast-track your career while working directly with top leadership, this is where you belong.

Key Skills & Attributes

• Exceptional organization, communication, and multitasking.
• Fluent in English, Gujarati, Hindi; excellent business writing.
• Tech-savvy – MS Office, Google Workspace, LinkedIn, Zoho/CRM tools.
• Travel-ready and adaptable to changing schedules.

Discretion, loyalty, and absolute professionalism.

Performance KPIs

• % of Director’s time freed for strategic work.
• On-time delivery of projects/events.
• LinkedIn/networking growth metrics.

Quality of meeting briefs and reporting.

• Seamless handling of national/international travel.
• Stakeholder satisfaction.

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹50,000.00 per month

Benefits:

• Paid sick time
• Paid time off

Ability to commute/relocate:

• Science City, Ahmedabad, Gujarat: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Executive assistant : 4 years (Required)

Willingness to travel:

• 50% (Required)

Work Location: In person