Executive Assistant To Chief Executive Officer

Job Description

The Executive Assistant to the CEO will provide high-level administrative support to the Chief Executive Officer, ensuring efficient operation of the executive office. This role requires exceptional organizational skills, discretion, and the ability to handle a wide range of administrative and executive support-related tasks. The ideal candidate will be proactive, resourceful, and capable of working independently in a fast-paced environment. Key Responsibilities Calendar & Schedule Management: Manage the CEOs calendar, schedule meetings, appointments, and travel arrangements, and ensure optimal time management. Communication: Serve as the primary point of contact between the CEO and internal/external stakeholders. Draft, review, and manage correspondence, emails, and presentations. Meeting Coordination: Organize and prepare for meetings, including gathering documents, preparing agendas, taking minutes, and following up on action items. Travel & Logistics: Arrange complex domestic and international travel plans, itineraries, and accommodations. Confidentiality: Handle sensitive information with the highest level of discretion and confidentiality. Project Management: Assist with special projects, research, and reports as directed by the CEO. Office Management: Oversee office operations related to the executive office, including supplies, equipment, and facility needs. Relationship Management: Build and maintain positive relationships with key stakeholders, board members, clients, and staff. Expense Management: Prepare and reconcile expense reports and manage the CEO’s budgetary requirements.