Executive Assistant to Chairman/woman

Position Title: Executive Assistant – Management Office

Division: Corporate

Location: Kandivali, Mumbai

Department: Director’s Office

Reporting to: Chairman

Reportees: Nil

Age: 30 to 40

Qualification: Any Graduate/PG - Any Specialization

Gender Preference: Male

CTC Range: 10 LPA

Notice Period: 3 Months

Experience Range: 7 – 10 years of Experience, earlier worked directly with Chairman/MD/CEO/COO

Key Responsibilities ∙

Executive Support: Provide high-level executive assistance to the Promoters, including calendar management, meeting coordination, information collation, and preparation of high-quality business presentations and reports. ∙

Stenography &* Documentation:* Skilled in shorthand (stenography) for efficient note-taking and dictation. Draft official correspondence, internal circulars, and maintain clear and professional communication with senior management.

∙Office &* Administrative Management:* Oversee the smooth functioning of the office by maintaining organized filing systems, updating databases, and managing contact directories to ensure operational efficiency. ∙

Multitasking &* Coordination:* Handle a wide range of responsibilities, including secretarial functions, document control, correspondence, and interdepartmental coordination to support daily operations.

∙Meeting Management: Schedule and organize executive meetings, conferences, and events with a strong focus on planning, logistics, and attention to detail. Responsible for preparing and circulating Minutes of Meetings (MoM).

∙Travel Management: Coordinate complex travel arrangements—both international and domestic—including visa processing, itinerary planning, bookings, and expense reporting for the COO and senior management.

∙MIS &* Reporting:* Prepare regular MIS reports, executive dashboards, and analytical summaries, ensuring timely data inputs and accuracy in reporting formats. ∙

Team Supervision: Lead and supervise administrative and office support teams, ensuring smooth execution of tasks while maintaining workflow discipline and adherence to deadlines. ∙Event Management: Assist in organizing and executing high-level corporate events such as annual conferences, supplier meets, and customer seminars. ∙

Cultural &* Global Exposure:* Possess hands-on experience working in both domestic and international environments. Well-versed with diverse work cultures and professional protocols, having traveled extensively for business-related assignments.

Recommended Industries:

Any Reputed Manufacturing Company

Key Skills: ∙Strong Communication Skills: Advanced proficiency in written and spoken English with excellent drafting and presentation abilities.

∙Integrity: Impeccable in line with Management office ∙

Quick Learner: Capable of adapting swiftly to new information and environments. ∙

Tech-Savvy: Proficient in Excel and PowerPoint, with strong analytical skills and attention to detail. ∙

Self-Driven &* Organized:* Disciplined, proactive, and able to manage tasks independently while excelling in strategic planning.

Job Types: Full-time, Permanent

Pay: ₹700,000.00 - ₹1,000,000.00 per year

Schedule:

• Day shift

Work Location: In person