Executive Assistant to CEO

Job Title: Executive Assistant to the CEO

Location: Bangalore
Reports To: CEO
Department: Executive Office
Job Type: Full-time

Position Summary:

We are seeking an exceptional Executive Assistant (EA) to support our CEO in managing daily activities, strategic initiatives, and ensuring smooth and efficient business operations. This individual will be the right-hand person to the CEO, providing both administrative support and strategic insights, enabling them to focus on high-priority tasks and decision-making.

Key Responsibilities:

• Calendar & Schedule Management:
• Manage and prioritize the CEO’s calendar, ensuring alignment with business goals and strategic objectives.
• Coordinate and schedule meetings, ensuring effective time management.
• Handle meeting logistics, including agenda preparation, materials, and follow-up on action items.
• Communication Liaison:
• Serve as a primary point of contact between the CEO and internal/external stakeholders, including employees, clients, partners, and board members.
• Manage CEO's correspondence, responding on their behalf when appropriate and ensuring prompt follow-ups.
• Travel & Event Coordination:
• Plan and coordinate travel arrangements, including flights, accommodations, and itineraries.
• Assist with organizing corporate events, conferences, and team-building activities.
• Confidentiality & Strategic Support:
• Handle sensitive and confidential information with discretion.
• Conduct research and provide the CEO with summaries, reports, and briefings to support key decisions.
• Assist in drafting and reviewing presentations, reports, and business documents.
• Project Management:
• Assist the CEO in tracking key projects, ensuring deadlines are met, and facilitating communication between departments.
• Help prioritize initiatives and tasks, aligning them with business goals and timelines.
• Meeting & Agenda Preparation:
• Prepare and maintain accurate records of meetings, including taking minutes and distributing post-meeting summaries.
• Ensure the CEO is fully prepared for meetings by gathering necessary materials and documents.
• Ad Hoc Tasks:
• Provide support with personal tasks when required.
• Assist in any special projects as needed, supporting cross-functional initiatives.

Key Requirements:

• Experience:
• Proven experience as an Executive Assistant or in a similar administrative role, ideally in a fast-paced corporate environment.
• Experience supporting C-suite executives is highly preferred.
• Skills & Competencies:
• Strong organizational and time management skills with the ability to multitask effectively.
• Exceptional communication skills, both written and verbal, with the ability to interact with stakeholders at all levels.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and familiarity with project management tools.
• High level of discretion and confidentiality.
• Strong problem-solving and decision-making abilities.
• Attention to detail and ability to manage complex tasks.
• Education:
• Bachelor’s degree in business administration, communications, or a related field is preferred but not required.
• Personal Attributes:
• Proactive and adaptable with a positive attitude.
• Excellent interpersonal skills and the ability to work collaboratively with internal teams and external clients.
• Strong initiative, ability to anticipate needs, and a "can-do" approach.

Why Join Us?

• Be a key partner to the CEO and contribute to the growth and success of the company.
• Work in a dynamic, fast-paced environment with opportunities to develop your career.
• Competitive salary and benefits package.

Job Type: Full-time

Pay: ₹10,000.00 - ₹68,235.22 per month

Work Location: In person