Executive Assistant to CEO

Executive Assistant – Job Description Position Summary:

We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to support [C-level Executive(s) or Senior Leadership Team]. This role requires exceptional communication skills, discretion, and the ability to manage competing priorities in a fast-paced environment.

Key Responsibilities:

Calendar & Schedule Management:

Manage complex calendars, schedule meetings, and coordinate appointments across time zones.

Prioritize meeting requests and resolve scheduling conflicts proactively.

Travel Coordination:

Plan and book domestic and international travel, including flights, accommodations, ground transport, and itineraries.

Prepare travel briefs and ensure all logistical details are managed.

Communication & Correspondence:

Draft, edit, and manage emails, memos, reports, and other documents.

Serve as a point of contact between executives and internal/external stakeholders.

Meeting & Event Support:

Prepare agendas, take meeting minutes, and follow up on action items.

Coordinate logistics for internal meetings, team off-sites, and events.

Project & Task Management:

Support project tracking, documentation, and deadlines.

Anticipate needs and provide high-level administrative support with minimal direction.

Administrative Operations:

Process expense reports, purchase orders, and reimbursements. Maintain filing systems, contact databases, and other office tools

Qualifications:

Proven experience as an Executive Assistant, Personal Assistant, or similar role (typically 3–5+ years).

Strong proficiency with Microsoft Office, Google Workspace, and calendar management tools (e.g., Outlook, Zoom, Slack). Excellent verbal and written communication skills.

High level of discretion and professionalism.

Ability to multitask, stay organized, and work under pressure.

Bachelor's degree preferred but not required.

Preferred Qualities:

Proactive, resourceful, and solution-oriented mindset.

Strong attention to detail and commitment to quality.

Flexible, adaptable, and capable of managing ambiguity.

Location : Andheri East , Mumbai

Job Type: Permanent

Pay: ₹50,000.00 - ₹60,000.00 per month

Benefits:

• Paid sick time
• Paid time off
• Work from home

Application Question(s):

• How many years of experience do you have ?
• What would be your expected Annual CTC ?
• What would be your notice period ?

Work Location: In person