Executive Assistant to CEO

Executive Assistant to CEO

We are looking for a self-driven and ambitious Executive Assistant to join our team! As an Executive Assistant to CEO, you will support managers and employees through a variety of tasks related to organization and communication.

You will be reporting directly to the CEO, as an Executive Assistant to the CEO you will be responsible to provide executive, administrative, and development support to the CEO, as well as the Senior Leadership Team (SLT) and HR.

You will be serving as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The Executive Assistant serves as a liaison to the management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

The admin job scope includes communicating via phone and email ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner.

Performs clerical and administrative tasks including managing schedules, meetings, drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for CEO. Arrange, prepare, schedule and attends meetings on behalf of executives, taking notes and recording minutes.

Duties and responsibilities

• Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally
• Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication
• Provide assistance as needed to front desk operations to include but is not limited to, answering phones, accepting package and other deliveries, lunchtime relief, and greeting and signing in visitors/guests
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Book travel arrangements
• Submit and reconcile expense reports
• Performs other duties as assigned

Requirements and qualifications

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficiency in MS Office.

Skills and abilities

• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, vendors and clients.
• Previous experience working in the similar role.
• Proficiency in Windows, including MS Word, EXCEL and PowerPoint; fund-raising data management systems knowledge helpful.
• Ability to work independently and with professional discretion.
• Excellent writing, editing, grammatical, organizational, and research skills.
• Ability to work with a broad range of people including clients, vendors, colleagues of the CEO and staff, and others.
• Knowledge of other languages and international customs is an asset.
• Excellent management, time-management, and problem-solving skills.

Working conditions and others

• Due to the confidentiality of the work, the functions of this position should be performed in a private office location.
• Occasional travel may be involved if required.

Salary and benefits

• Salary is commensurate with qualifications and experience. Benefits as per company policy.

Please remember to attach the resume and cover letter in the documents section. This position is located in South Delhi, India.

Job Types: Full-time, Permanent, Fresher

Pay: From ₹15,000.00 per month

Education:

• Diploma (Preferred)

Experience:

• total work: 1 year (Preferred)

Willingness to travel:

• 25% (Preferred)

Expected Start Date: 02/05/2024