Executive Assistant

Location: Mahatma Nagar, Nashik
Department: Executive Office / Management
Reports To: Managing Director / CEO

About the Role

We are seeking a highly organized and proactive Executive Assistant to support the leadership team of our real estate firm. The ideal candidate will excel in scheduling, coordination, and managing calendars across multiple employees, while ensuring smooth day-to-day operations. This role requires strong interpersonal skills, attention to detail, and the ability to anticipate needs and streamline workflows.

Key Responsibilities

Scheduling & Calendar Management

• Manage and maintain the daily, weekly, and monthly schedules of leadership and employees.
• Coordinate internal and external meetings, property site visits, and client appointments.
• Ensure alignment of team calendars to avoid conflicts and overlaps.
• Set reminders and follow-ups for important deadlines, renewals, and tasks.

Coordination & Communication

• Act as the first point of contact for executives in relation to scheduling and meeting requests.
• Coordinate between departments, employees, and external stakeholders (brokers, clients, vendors).
• Prepare meeting agendas, circulate pre-reads, and record/distribute minutes when needed.
• Ensure smooth execution of company events, team meetings, and employee engagements.

Operational Support & Tracking

• Keep tabs on employee attendance, availability, and task commitments.
• Support leadership in tracking project timelines, deliverables, and follow-ups.
• Maintain an organized filing system for documents, contracts, and reports.
• Prepare reports, presentations, and communication drafts as required.

Executive Assistance

• Provide administrative support to the CEO/Managing Director in managing day-to-day priorities.
• Handle confidential information with discretion and professionalism.
• Anticipate needs of the leadership team and proactively resolve scheduling bottlenecks.

Qualifications & Skills

• Bachelor’s degree (preferred in Business Administration, Management, or related field).
• 1-3 years of experience as an Executive Assistant, Coordinator, or similar role (real estate experience is a plus).
• Exceptional organizational and time management skills.
• Proficiency in MS Office (Outlook, Excel, Word, PowerPoint) and calendar management tools.
• Strong communication and interpersonal skills.
• Ability to multitask, prioritize, and work under pressure.
• High level of discretion and professionalism.

Job Type: Full-time

Pay: ₹20,000.00 - ₹25,000.00 per month

Work Location: In person