Tender Assistant

We are seeking a detail-oriented and proactive Tender Clerk & Assistant to manage tender documentation, submissions, and coordination for government and private projects. The role involves handling the complete tender process — from identifying opportunities to submitting bids — while ensuring accuracy, compliance, and timely delivery.

Key Responsibilities:1. Tender Documentation

• Collect, organize, and maintain all tender-related documents (RFPs, RFQs, BOQs, drawings, etc.).
• Prepare and format tender submission files as per client requirements and deadlines.
• Ensure completeness and accuracy before submission.

2. Tender Search & Tracking

• Monitor government and private procurement portals for new opportunities.
• Maintain a database of upcoming, ongoing, and submitted tenders.

3. Coordination

• Coordinate with estimation, accounts, legal, and technical teams to gather necessary data.
• Liaise with vendors and subcontractors for quotations, rates, and certifications.

4. Online Submission

• Upload tenders on e-tendering portals (e.g., GEM, eProcurement, MSTC) as per standard procedures.
• Manage digital signatures, tender fee payments, and ensure portal compliance.

5. EMD & Tender Fees

• Arrange and track Earnest Money Deposits (EMD), bank guarantees, and tender fees.
• Maintain proper records and reconciliation of refunds.

6. Filing & Record Keeping

• Maintain physical and digital archives of all submitted tenders.
• Store communications, corrigendums, and clarifications for future reference.

7. Follow-up & Clarifications

• Track tender status, bid openings, and post-tender updates.
• Communicate with tender authorities for clarifications when needed.

8. Compliance & Confidentiality

• Ensure all submissions meet company policies and client requirements.
• Maintain strict confidentiality of pricing, strategies, and sensitive documents.

Qualifications & Skills:

• Graduate.
• 1–3 years of experience in tender documentation or a similar role.
• Knowledge of government e-procurement portals.
• Strong organizational, communication, and coordination skills.
• Proficient in MS Office (Word, Excel, PDF editing).
• Attention to detail and ability to work under deadlines.

Job Type: Full-time

Pay: ₹18,000.00 - ₹22,000.00 per month

Work Location: In person