Executive Assistant

Executive Assistant

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide

comprehensive administrative support to our Director & Management. The ideal candidate

will be able to anticipate needs, think critically, and offer solutions to problems with a high

level of professionalism and confidentiality.

Key Responsibilities:

Manage and maintain the executives calendar, including scheduling meetings,

appointments, and travel arrangements.

Coordinate logistics for internal and external meetings, including preparing agendas,

materials, and meeting minutes.

Act as a gatekeeper by screening calls, emails, and requests, prioritizing them

appropriately.

Prepare reports, presentations, correspondence, and other documents as needed.

Handle confidential information with discretion and ensure security of executive

communications.

Serve as a liaison between the executive and other internal/external stakeholders.

Assist with personal tasks and errands, as required.

Track deadlines, follow-ups, and ensure timely execution of tasks and decisions.

Manage special projects and perform other administrative duties as assigned.

Requirements:

Bachelor’s degree or equivalent experience preferred.

Proven experience (5+ years) as an Executive Assistant, Personal Assistant, or in a

similar role.

Excellent organizational, time-management, and multitasking skills.

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and

collaboration tools (e.g., Zoom, Slack, Google Workspace).

Strong written and verbal communication skills.

High level of discretion, integrity, and professionalism.

Ability to work independently and handle pressure in a fast-paced environment.