Executive Assistant & Project Manager to CEO

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Experience:

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About the Role

project management expertise

The ideal candidate thrives in a fast-paced environment, can move fluidly between strategic projects and operational tasks, and has exceptional communication and organisational skills.

Key Responsibilities

Project Management

• Develop, maintain, and track project plans across company initiatives.
• Facilitate regular review meetings—prepare agendas, capture minutes, and ensure follow-up actions are completed.
• Consolidate and organise company data into accessible formats (dashboards, trackers, reports).
• Coordinate with cross-functional teams to ensure timely project delivery.
• Identify risks, bottlenecks, and propose solutions to keep initiatives on track.
  

Executive Assistant Support

• Manage the CEO’s calendar, appointments, and travel arrangements.
• Act as the point of contact between the CEO and internal/external stakeholders.
• Prepare presentations, briefing notes, and strategic documents for meetings.
• Maintain confidentiality on sensitive matters at all times.
  

Process & Communication

• Standardise documentation and templates for reporting.
• Ensure alignment between leadership priorities and team execution.
• Maintain regular communication with leadership on project status.
  

Required Skills & Qualifications

• 5–8 years of relevant experience in 

  project management, executive assistant, or chief-of-staff-type roles

  .
• Strong command over MS Office/Google Workspace, and at least one project management tool (e.g., Asana, Trello, Notion, ClickUp).
• Excellent written and verbal communication skills.
• Strong organisational skills and attention to detail.
• Ability to manage multiple priorities and deadlines under minimal supervision.
• Discretion in handling sensitive and confidential information.
• Bachelor’s degree required; MBA or PMP/Prince2 certification is a plus.
  

What We Offer

• Opportunity to work directly with the CEO on strategic and high-impact projects.
• Exposure to cross-functional business operations.
• A collaborative, ambitious, and high-growth work environment.
• Competitive compensation based on experience.