Job
Description
Job Title: Executive Assistant / Personal Secretary to the Managing Director Overview We are seeking a dynamic and resourceful Executive Assistant / Personal Secretary to support the Managing Director. The ideal candidate is a go-getter with exceptional communication skills, high attention to detail, and a strong grasp of office technologies including MS Office and basic AI tools. The role demands professionalism, discretion, and the ability to manage schedules and tasks independently. Key Responsibilities Executive Communication & Coordination Serve as the primary liaison for calls, emails, and messages on behalf of the MD. Interface confidently with clients, vendors, stakeholders, and partners. Represent the MD in both internal and external communications when required. Documentation & Communication Management Draft, proofread, and finalize professional emails, letters, reports, and presentations. Take dictation accurately and convert notes into polished documents. Maintain clear and effective documentation standards Calendar & Meeting Management Manage and optimize the MD’s calendar including appointments, reminders, and briefings. Organize board meetings, virtual conferences, and key events with precise coordination. Prepare agendas and meeting minutes as needed Guest & Visitor Engagement Welcome and assist high-profile visitors with warmth and professionalism. Arrange logistics, hospitality, and support for in-office and travel guests Travel & Logistics Administration Plan and execute domestic and international travel including flights, visas, hotels, and itineraries. Handle end-to-end logistics for business and personal travel, ensuring seamless experiences. Prepare comparative vendor quotes and coordinate with agencies like AMEX, MakeMyTrip, etc. Reporting & Data Management Prepare business reports, executive dashboards, and data summaries. Maintain accurate and secure records, backups, and documentation. Additional Responsibilities Vendor & Service Coordination: Liaise with service providers and ensure delivery quality and timelines. Event Management: Plan meetings, events, and gatherings including logistics and material preparation. Office & Home Operations Oversight: o Supervise office staff and support infrastructure. o Manage house-related operations (A & B Blocks of Brigade), including maintenance and staff supervision. Medical & Personal Coordination: Oversee medical appointments and maintain health records of the MD. Car Maintenance: Track vehicle servicing, compliance, and documentation. Contact Directory Management: Maintain and regularly update categorized contact lists. Government Liaison: Coordinate with government departments for documentation and approvals. Preferred Candidate Profile Bachelor’s degree in any stream; additional qualifications such as an MBA are considered a plus. Minimum of 2+ years of experience as an Executive Assistant reporting directly to senior management. Proactive, self-driven, and highly organized. Excellent verbal and written communication in English. • Advanced proficiency in MS Office (Excel, Word, PowerPoint, Outlook). Comfortable with basic AI tools. • Able to handle confidential information with discretion and integrity. • Willing to travel or manage tasks beyond standard work hours when needed. . Married male candidate preferred Job Types: Full-time, Permanent Pay: ₹40,000.00 - ₹50,000.00 per month Schedule: Day shift Fixed shift Experience: executive assistante: 2 years (Preferred) Language: English (Preferred) Work Location: In person
