Executive Assistant – Office Of The Head Of Foundation in Mumbai

Key Responsibilities

• Provide comprehensive administrative and coordination support to the Head, including managing calendars, travel bookings, reimbursements, and related office tasks.
• Schedule and organize meetings, prepare briefs, notes, and follow-up trackers, and ensure timely closure of action items and team deliverables.
• Handle phone calls, emails, and correspondence with internal and external stakeholders in a professional and efficient manner.
• Maintain organized documentation systems to enable easy access and retrieval of information for leadership.
• Liaise with agencies, partners, and collaborators to facilitate program coordination and ensure smooth communication flow.
• Collect, analyze, and synthesize information to prepare concept notes, presentations, analytical briefs, and reports.
• Support in organizing board meetings and other key events, ensuring all logistical and documentation requirements are met.
• Track sectoral and education-related developments to share relevant insights and updates.
• Assist in managing the organization’s social media handles and support content drafting.
• Contribute to donor communications, briefing notes, and presentation decks as required.