Executive Assistant

Genius Consultants

4 - 9 years

8 - 10 Lacs

kolkata

Posted:17 hours ago| Platform:

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Skills Required

travel management calendar management

Work Mode

Work from Office

Job Type

Full Time

Job Description

Manage emails, information, & other communications and answer, highlight and prioritize those that need MD attention.
Plan and maintain MDs calendar and recurring tasks, arrange appointments, organize and set agendas and action points for all his meetings.
Make travel tickets, Visa, Forex and accommodation arrangements for both domestic & international.
Prepare domestic & international Travel Statement Expense Reports.
Give tasks to all the HOD on behalf of MD & Director and follow up the same.
Preparing MIS and Consolidated report based on difference after receiving the data from all the HOD.
Act as ‘follow-up Manager’ across the Board and Senior Leadership Team to ensure that a wide range of agreed actions are being executed.
Approving leave of all the HOD on behalf of MD.
Act as the point of contact among executives, employees, clients and other external partners.
Type up notes, emails, presentations and reports; circulate and file information effectively.
Book transport and accommodation as and when required.
Manage weekly schedule & calendars and set up meetings.
Attending every Leadership Team meeting with MD to take notes of minutes of the meeting.
Making credit cards and clubs membership payments.
Engaging in project management and activity in each project domestically and internationally and updating each and every status to MD.
Assist in business development part of the company.
Handling MD's related courier & dispatch and Co-ordinating with warehouse for office supply needs or sending the products as Gifts to MD business contacts for promotion of our brand.
Guiding the Front desk for the MD's Visitors.
Maintain administrative systems and managing event coordination.
Managing confidential information of MD and company’s clients & partners.
Manage information flow in a timely and accurate manner.
Perform other assistance as assigned by the MD and act as the face of the company.

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