Executive Assistant - Female

Department: Corporate
Location: Chennai
Reporting to: CEO

Year: 2025

Position Overview:

We are seeking a highly capable Executive Assistant with a legal background—such as a paralegal or someone with equivalent experience—to support our senior executive team. This role blends high-level administrative support with legal document handling, including reviewing, editing, and cleaning up contracts and agreements.

The ideal candidate is organized, detail-oriented, and capable of managing sensitive legal and business documentation while also handling the demands of executive scheduling and communication.

Key Responsibilities:

• Provide executive-level support, including calendar management, meeting coordination, travel planning, and communication handling.
• Review, edit, and clean up legal documents such as contracts, agreements, NDAs, and memorandums.
• Ensure all legal documents are formatted properly, accurate, and comply with internal standards.
• Track and maintain version control of agreements and other sensitive documents.
• Act as liaison between executives and legal counsel, both internal and external.
• Prepare and organize documentation for meetings, including agendas and follow-up materials.
• Maintain confidential records and filing systems, both physical and digital.
• Support general administrative duties as needed to ensure the smooth operation of the executive office.

Qualifications:

• Associate’s or Bachelor’s degree preferred; Paralegal certification or equivalent legal training strongly desired.
• 3–5 years of experience in an executive assistant or paralegal role.
• Strong understanding of legal terminology, document structures, and review practices.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with Adobe Acrobat and document comparison tools.
• Excellent written and verbal communication skills.
• Ability to maintain strict confidentiality and manage sensitive information.
• Strong attention to detail, with a high level of organizational and time management skills.

Preferred Skills:

• Prior experience working with legal teams or in-house counsel.
• Familiarity with DocuSign or similar platforms for document execution.
• Experience using contract management software or tools.
• Notary Public certification is a plus.

Work Environment:

• Need to work for Houston hours
• Collaborative and fast-paced professional environment.
• Opportunity to support senior leadership on impactful legal and business initiatives.

Job Types: Full-time, Permanent

Pay: ₹50,000.00 per month

Benefits:

• Flexible schedule
• Health insurance
• Leave encashment
• Paid sick time
• Provident Fund
• Work from home

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Language:

• English (Required)

Work Location: In person