Executive Assistant

Role & responsibilities

• Coordinate end-to-end supplier communication and oversee product onboarding procedures.
• Manage and update task trackers, ensuring smooth collaboration between internal teams and external partners.
• Conduct market research, surveys, and data collection to support strategic planning and decision-making.
• Maintain organized records, digital files, and databases for efficient document retrieval and tracking.
• Prepare costing sheets, MIS reports, SOP documentation, business presentations, and official correspondence.
• Serve as the first point of contact for calls, emails, and messages, and flag critical issues for leadership attention.
• Address customer concerns and grievances, ensuring timely and satisfactory resolution.
• Maintain strong relationships with vendors, clients, and regulatory bodies to support business operations.
• Coordinate domestic and international travel, transport, accommodation, and logistics for leadership and stakeholders.
• Schedule and organize business meetings, conferences, and corporate events with detailed planning.
• Manage and update executive calendars, ensuring conflict-free scheduling and priority alignment.
• Implement and enhance administrative processes for improved operational efficiency.
• Track deadlines, follow up on key deliverables, and support execution of high-priority assignments.
• Assist with financial operations including invoice processing, vendor payments, and budget tracking.
• Manage personal tasks for leadership such as property maintenance, vendor coordination, and household purchases.
• Handle confidential matters with utmost discretion, professionalism, and trust.
• Apply problem-solving skills and take initiative in independently managing new assignments.
• Communicate effectively across all levels, ensuring smooth stakeholder interaction and professional correspondence.
• Utilize tools such as Excel, PowerPoint, Google Suite, and Zoho to generate analytical reports and automate routine tasks.
  

Contact Person - Vishwanath R

Mobile Number - 7349735447