Executive Assistant (Consulting Firm)

Key Responsibilities

Calendar & Schedule Management

• Manage complex and dynamic calendars with multiple time zones and competing priorities.
• Anticipate scheduling conflicts, propose solutions, and maintain optimal time allocation.
• Prepare detailed briefing materials, agendas, and supporting documents ahead of meetings.
• Ensure time is aligned with key strategic and client priorities.
  

Communication & Correspondence

• Serve as the first point of contact for internal and external stakeholders.
• Draft, proofread, and manage correspondence on behalf of the Partner.
• Screen and prioritize communications, ensuring timely and appropriate responses.
• Build and maintain relationships with clients, board members, and senior leadership.
  

Travel & Logistics

• Coordinate end-to-end domestic and international travel.
• Prepare comprehensive itineraries and contingency plans.
• Manage expense reports, visa processes, and reimbursements with accuracy.
  

Project & Meeting Support

• Prepare decks, materials, and background notes for meetings and client presentations.
• Record meeting minutes, track action items, and ensure timely follow-up.
• Organize logistics for internal events, client sessions, and firm offsites.
• Assist in managing key projects and special initiatives for the Partner.
  

Administrative & Operational Support

• Maintain organized digital and physical filing systems with strict confidentiality.
• Handle invoices, budgets, and other administrative records efficiently.
• Liaise with finance, operations, and HR teams on behalf of the Partner.
• Continuously streamline administrative processes for greater efficiency.
  

Required Qualifications

Experience & Background

• Minimum 2-3 years of experience supporting senior executives, ideally in consulting, advisory, or financial services.
• Bachelor's degree preferred.
• Proven ability to thrive in high-pressure, fast-paced environments.
  

Technical Skills

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Familiarity with CRM systems and virtual meeting tools (Zoom, Teams, etc.).
• Strong aptitude for learning and using new technologies and tools.
  

Core Competencies

• Excellent organizational and multitasking skills.
• Strong written and verbal communication with impeccable attention to detail.
• High emotional intelligence, professionalism, and discretion.
• Proactive mindset with strong problem-solving abilities.
• Calm, resourceful, and adaptable under pressure.
  

What Sets You Apart

• Prior experience in professional services or advisory environments.
• Ability to build trust-based relationships quickly across senior stakeholder groups.
• Strategic thinking coupled with flawless execution.
• A natural curiosity and desire to understand the broader business context.
• Professional presence and composure in all interactions.
  

What We Offer

• Direct exposure to strategic decision-making at Partner level.
• Opportunities for professional growth and learning in a collaborative environment.
• Competitive compensation and benefits.
• A culture that values initiative, excellence, and continuous improvement.