Executive Assistant

Executive Assistant

Overview:

Key Responsibilities:

1.

• Prioritize, manage, and maintain the CEOs calendar by scheduling meetings, calls, and appointments, ensuring that time is used effectively.
• Coordinate internal and external meetings, ensure all logistics are handled seamlessly, and provide necessary pre-meeting materials to the CEO.

2.

• Serve as the primary point of contact for internal and external stakeholders, managing relationships across various departments.
• Coordinate communication across time zones to ensure efficient collaboration.
• Proactively gather and share information with internal and external teams globally.

3.

• Organize comprehensive travel plans for the CEO, including coordinating flights, accommodation, and transportation, while ensuring optimal travel arrangements and itineraries.

4.

• Manage and update calendars for high-level events, conferences, and internal strategy meetings involving the ELT and other senior stakeholders.
• Collaborate with HR and Administration teams to support ad-hoc requirements such as event coordination, meeting scheduling, and travel arrangements for ELT members.
• Manage any other day-day operational activities for the CEO

Qualifications:

• Bachelor’s degree

  is a must;

  master’s degree

  is preferred.
• 5-10 years of experience as an Executive Assistant or in a similar role, ideally supporting senior executives or the CEO.
• Strong organizational, multitasking, and prioritization skills.
• Excellent communication skills, both written and verbal.
• Strong experience working with global stakeholders, particularly in the US, with an understanding of cross-time zone collaboration.
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
• Strong attention to detail and commitment to high-quality work.
• Experience in managing C-level executives & stakeholder relationships.

About Aurigo :

Aurigo is revolutionizing how the world plans, builds, and manages infrastructure projects with Masterworks, our industry-leading enterprise SaaS platform. Trusted by over 300 customers managing $300 billion in capital programs, Masterworks is setting new standards for project delivery and asset management. Recognized as one of the Top 25 AI Companies of 2024 and a Great Place to Work for three consecutive years, we are leveraging artificial intelligence to create a smarter, more connected future for customers in transportation, water and utilities, healthcare, higher education, and the government, with over 40,000 projects across North America.

At Aurigo, we don’t just develop software—we shape the future. If you’re excited to join a fast-growing company and collaborate with some of the brightest minds in the industry to solve real-world challenges, let’s connect.