Executive Assistant

Responsibilities

Qualifications

Project Coordination

• Assist in project planning, coordination, and monitoring.
• Track project progress, identify potential roadblocks, and escalate concerns to Head-Technology.
• Coordinate with project team members to ensure timely completion of tasks and milestones.
  

Communication and Collaboration

• Facilitate communication between Head-Technology, project team members, stakeholders, and external partners.
• Coordinate and prepare project reports, dashboards, and presentations for stakeholders.
• Build and maintain relationships with key stakeholders, including project sponsors, customers, and vendors.
  

Data Management and Analysis

• Maintain project-related data, including project schedules, budgets, and resource allocation.
• Analyze project data to identify trends, risks, and opportunities for improvement.
• Provide data-driven insights to support project decision-making.
  

Special Projects and Initiatives

• Lead or support special projects and initiatives as assigned by Head-Technology.
• Conduct research, analyze data, and provide recommendations on project-related topics.
• Develop and implement process improvements to enhance project delivery and efficiency.
  

Other Responsibilities

• Maintain confidentiality and handle sensitive information with discretion.
• Develop and maintain a thorough understanding of the organization&aposs policies, procedures, and project management methodologies.
• Perform other duties as assigned by Head-Technology.
• Manage the Chief Project Officer&aposs calendar, schedule appointments, and coordinate travel arrangements.
• Prepare and coordinate meeting materials, agendas, and minutes.
• Handle correspondence, emails, and phone calls on behalf of Head-Technology.
  

Education & Work Experience

Desired Technical Competencies & Proficiency Levels

• Change Management (PL2)
• Cost Control (PL3)
• Data Analysis (PL3)
• Documentation & Reporting (PL3)
• Project Management (PL2)
• Strategy & Planning (PL2)
  

Desired Behavioral Competencies & Proficient Levels

• Business Acumen (PL2)
• Conflict Management (PL2)
• Customer Centricity (PL2)
• Driving High Performance Culture (PL2)
• Effective Execution and Operational Excellence (PL2)
• Embracing Diversity (PL2)
• Innovative Mindset (PL2)
• Ownership and Accountability (PL2)
• Situational Adaptability (PL2)
• Teamwork & Collaboration (PL2)