Job
Description
Role Overview: As an executive assistant, you will be the supportive force that empowers our senior leadership. Your role will require you to be a proactive problem solver with outstanding communication skills and a painstaking attention to detail. Key Responsibilities: - Manage professional and personal scheduling for senior executive, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics - Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives - Manage, coordinate, and arrange senior executives travel and travel-related activities, including hotel booking, transportation, and meal coordination - Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database - Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business - Organize team communications and plan events, both internally and offsite - Provide support to the executive team as directed to ensure that company goals and objectives are accomplished and operations run efficiently - Maintain and refine internal processes that support to the highest ranking executives company-wide, coordinating internal and external resources to expedite workflow - Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks - Plan and orchestrate work to ensure the senior executives priorities are met, organizational goals are achieved, and best practices are upheld - Act as an office manager by keeping up with office supply inventory - Take minutes during meetings - Organize and maintain the office filing system Qualifications Required: - 4 plus years experience in administrative role reporting directly to upper management - Superb written and verbal communication skills - Strong time-management skills and the ability to organize and coordinate multiple projects at once - Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems - Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge - Ability to maintain confidentiality Additional Details: High School degree is required. PA Diploma or certification is a plus. Role Overview: As an executive assistant, you will be the supportive force that empowers our senior leadership. Your role will require you to be a proactive problem solver with outstanding communication skills and a painstaking attention to detail. Key Responsibilities: - Manage professional and personal scheduling for senior executive, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics - Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives - Manage, coordinate, and arrange senior executives travel and travel-related activities, including hotel booking, transportation, and meal coordination - Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database - Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business - Organize team communications and plan events, both internally and offsite - Provide support to the executive team as directed to ensure that company goals and objectives are accomplished and operations run efficiently - Maintain and refine internal processes that support to the highest ranking executives company-wide, coordinating internal and external resources to expedite workflow - Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks - Plan and orchestrate work to ensure the senior executives priorities are met, organizational goals are achieved, and best practices are upheld - Act as an office manager by keeping up with office supply inventory - Take minutes during meetings - Organize and maintain the office filing system Qualifications Required: - 4 plus years experience in administrative role reporting directly to upper management - Superb written and verbal communication skills - Strong time-management skills and the ability to organize and coordinate multiple projects at once - Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems - Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge - Ability to maintain confidentiality Additional Details: High School degree is required. PA Diploma or certification is a plus.
