Executive - Accounts Payable

Key Responsibilities:

• Vendor Statement Reconciliation: Validate and reconcile vendor statements to ensure accurate and timely payments; escalate any discrepancies as needed.
• ACH Payments: Initiate ACH payment requests based on due invoices and approved payment schedules.
• Credit Card & PayPal Payments: Authorize and process payments to vendors using credit cards and PayPal, in compliance with internal controls.
• Vendor Communication: Professionally resolve payment-related queries via calls or emails with vendors, including Amex, Visa, and others.
• Payment Terms Management: Maintain up-to-date records of vendor payment terms and modes of payment.
• Email Monitoring: Regularly monitor both personal and finance inboxes to ensure prompt responses and no missed communication.
• Reporting: Prepare and share weekly FBM Cash Flow and Ageing Reports.
• Tax Escalation: Coordinate with vendors to resolve tax-related discrepancies or concerns.
• Night Shift Operations: Work during night hours to support cross-time-zone operations and ensure business continuity.

Qualifications & Skills:

• Bachelor’s degree in Commerce, Finance, or a related field.
• 1–3 years of experience in accounts payable or similar finance roles.
• Proficient in MS Excel and accounting software.
• Strong communication and interpersonal skills for vendor management.
• Ability to multitask, meet deadlines, and work independently.
• Attention to detail and a high level of accuracy.

Preferred Attributes:

• Experience in high-volume payment environments.
• Exposure to international vendor management and multi-currency payments.