0 - 2 years
1 - 3 Lacs
Posted:20 hours ago|
Platform:
Work from Office
Full Time
JOB AIM
Executive, Meetings & Events Planning will be responsible for managing offsite Meeting & Events Planning in the respective location.
RESPONSIBILITIES
Off-Site Event Logistics: Considers Venue, Capacity, Service, Audio Visual and Food & Beverage to select the best location for Meetings & Events. Provides detailed logistical information to the selected venue(s) for appropriate cost estimates and proposals. Negotiates with venue(s) to obtain services within the client budget.
Off-Site Catering Determination: Assist requesters in the decision process of selecting Food and Beverages for off-site events through suggestive selling.
AV Confirmation: Uses probing questions to determine Audiovisual (AV) needs for events. Communicates this information to service providers.
Additional Service Determination: Facilitates requests for miscellaneous services (e.g. decorations, entertainment, meeting materials, signage, meeting activities, transportation, hotel accommodations.), and manages all logistical coordination of these details.
Communication: Communicates and confirms all meeting details to host and/or requester, as well as to Service Providers prior to day of meeting. Maintain accurate and complete records utilizing the OSEM (Off-Site Event Management) database used by all off-site event planners globally. Manages changes to meetings as they occur, and reconfirms details as necessary. Determines need for accelerated levels of communication via use of resumes or by conducting pre cons with selected venues operational staff. Promptly answers incoming phone calls and responds to voice mails and electronic mail within 48 hours. Attends all off-site event planning team meetings.
Event Execution: Acts as a liaison between host and/or requester and service providers to assure the achievement of guest expectations. Event Planners will monitor offsite complex and VIP events based on size and degree of details.
Tracking/ Reports: Report monthly SLA data.
On-Site Event Coordination Back Up: Coordinate Off Site Events related to On-site Events as needed by On-Site Team (e.g. private dinner reservations, hotel accommodations, outings, etc.)
Managing Event Budget: Manage the budget for the requesters event. Ensure valid project number prior to processing order. Keep the customer apprised of any financial issues encountered in the planning and execution stages. Processes invoices or reconciles charges following the completion of the meeting or event.
Teamwork/Expectations:
Respond to internal and external customers in a timely and professional manner.
Part of a positive working environment by maintaining a professional, friendly, and respectful attitude. Maintain a "teamwork philosophy" by contributing equally, taking initiative, provide support, following through on tasks, and communicating openly and honestly.
Contribute to practice knowledge sharing within the team and within the department
1) Manage Client Visits:
2) Manage Internal Events:
3) Manage Projectors
Sounds Like You To apply you need to be:
JOB PROFILE
Qualification :Degree DiplomaIndustry Type :Hospitality/ EntertainmentOverall Experience :0 2 yearsIndustry Experience :0 1 yearsTechnical Skills :MS Office & Mail communicationGeneric Skills :Communication, InterpersonalBehaviors :Achievement level, Team work, Learning attitude & Positive thinkingLanguage Known : English, Hindi
Jones Lang LaSalle Property Consultants (India) Pv t. Ltd.
Upload Resume
Drag or click to upload
Your data is secure with us, protected by advanced encryption.
Browse through a variety of job opportunities tailored to your skills and preferences. Filter by location, experience, salary, and more to find your perfect fit.
We have sent an OTP to your contact. Please enter it below to verify.
Practice Java coding challenges to boost your skills
Start Practicing Java NowExperience: Not specified
1.0 - 3.0 Lacs P.A.
Jaipur
Experience: Not specified
1.0 - 5.0 Lacs P.A.
1.0 - 5.0 Lacs P.A.
Jaipur
3.15 - 8.895 Lacs P.A.
Jaipur, Rajasthan
Salary: Not disclosed
Jaipur, Rajasthan, India
Salary: Not disclosed
Pune, Maharashtra, India
Salary: Not disclosed
Kochi, Kerala, India
Salary: Not disclosed
Kochi, Kerala, India
Salary: Not disclosed
Jabalpur
3.0 - 8.325 Lacs P.A.