EA to MD

Job Description: Executive Assistant to Managing Director (EA to MD)

Designation: Executive Assistant
Location: Ahmedabad
Working Hours: 10:00 AM – 7:00 PM (with flexibility as needed)

Position Summary:

We are seeking a proactive, detail-oriented, and highly trustworthy Executive Assistant to the Managing Director (MD). The role involves managing schedules, coordinating high-level communications, handling sensitive information, and supporting business priorities. This position requires excellent organizational, interpersonal, and communication skills.

Key Responsibilities:

• Manage and organize the MD's calendar, including meetings, appointments, travel, and events.
• Act as the primary point of contact between the MD and internal/external stakeholders.
• Draft, review, and manage confidential documents, emails, reports, and presentations.
• Coordinate high-level meetings, board reviews, follow-ups, and documentation.
• Conduct research and prepare briefing notes and summaries as required.
• Monitor project deadlines and ensure timely updates for the MD.
• Handle sensitive and confidential matters with integrity and professionalism.
• Maintain a system for tracking priorities, deliverables, and business metrics.
• Assist with personal tasks, travel bookings, or errands when required (if applicable).

Key Skills and Competencies:

• Exceptional communication (written and verbal)
• High degree of professionalism and discretion
• Time and priority management
• Proficiency in Microsoft Office Suite, Google Workspace, and productivity tools
• Strong coordination and follow-up skills
• Confidentiality and business etiquette
• Attention to detail and multi-tasking capability

Qualifications & Experience:

• Education: Graduate or Postgraduate in any discipline (Business, Communication, or Management preferred)
• Experience: 3 to 7 years as an EA, PA, or Coordinator supporting CXO/MD/Director level
• Industry Preference: Open to candidates from corporate, startup, luxury, real estate, hospitality, or professional services backgrounds
• Language: English is essential, Hindi and Gujarati

Compensation & Details:

• Salary: Based on experience (e.g., ₹40,000 – ₹50,000/month)
• Travel: Occasional (for meetings, events, or coordination)
• Work Mode: In-office (Full-time)

Job Types: Full-time, Permanent

Pay: ₹40,000.00 - ₹50,000.00 per month

Schedule:

• Rotational shift
• Weekend availability

Language:

• English (Preferred)

Work Location: In person