EA & Administration Manager

As an Executive Assistant, your role will involve scheduling and managing appointments, meetings, and travel arrangements for executives or senior management. You will be responsible for coordinating schedules to ensure no conflicts and preparing executives for meetings. Drafting, proofreading, and sending official communications, including minutes of meetings, letters, and reports, will be part of your duties. In this position, you will also prepare presentations, reports, and other meeting materials, as well as organize and attend meetings to take minutes and follow up on action items. It will be essential to prepare agendas, necessary documentation for meetings, and ensure timely distribution. Additionally, arranging travel logistics such as flights, accommodation, and transportation for executives and preparing itineraries for their trips will be crucial. Maintaining confidentiality and exercising discretion when handling sensitive and confidential information will be a key aspect of your role. You will serve as a trusted liaison between executives and internal or external stakeholders, coordinating with vendors, service providers, and contractors as needed. Managing databases, spreadsheets, and other reporting tools, inputting data accurately, and ensuring consistency and compliance with company standards are also part of this position. Furthermore, you will be responsible for planning and executing company events, conferences, or team-building activities. This includes handling all logistical aspects to ensure successful events. Acting as a liaison between various departments to facilitate smooth communication and the efficient flow of information will be essential. You will also assist in disseminating company announcements, policies, or updates to the team and help with the personal tasks of the executives. To excel in this role, you should have proven experience as an Executive Assistant, Personal Assistant, or in a similar position. Strong administrative skills, experience in office management and support functions, excellent communication (both verbal and written), and interpersonal skills are required. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), discretion, confidentiality, and the ability to work independently and in a team environment are necessary. Strong organizational skills, the ability to multitask effectively, and time-management skills to prioritize tasks are also essential. Ideally, you should hold a Bachelor's degree in Business Administration, Management, or a related field. Additional certifications in office management or executive assistance would be a plus for this role.,