Document Controller

Role & responsibilities

• Manage and control all incoming and outgoing documents for Water Services projects.
• Maintain a structured document control system (electronic and paper-based).
• Ensure proper document classification, sorting, filing, and archiving in accordance with company procedures.
• Receive, log, and distribute technical documents such as drawings, blueprints, specifications, RFIs, submittals, and contracts.
• Coordinate with project teams, subcontractors, engineers, and consultants to ensure document compliance and timely distribution.
• Regularly update and maintain document registers, logs, and tracking systems.
• Monitor document revisions and ensure only the latest versions are available and used.
• Ensure confidentiality and security of sensitive project documents.
• Assist in audits and provide required documentation on request.
• Train staff on document control procedures, if required.
• Prepare progress reports, dashboards, and other planning-related documentation.
• Ensure compliance with company procedures and industry standards in planning and reporting.
• Contributing to ensuring a safe working environment for all staff.
• Maintaining a positive and solution-oriented approach to work, providing open and honest feedback.
• Being aware of the need to satisfy customer requirements with the aim of enhancing the customers perception and satisfaction.
• Taking all reasonable steps to ensure appropriate confidentiality.

Attributes

• Bachelor's degree in construction management, business administration, or related field preferred or any other degree, specialized training, or experience, that makes the individual qualified to perform the job responsibilities.
• Proven experience minimum 23 years of document control experience in the construction industry.
• Strong knowledge of document control systems (e.g., Aconex, Procore, SharePoint, ProjectWise etc.).
• Familiarity with construction processes, terminology, and documentation.
• Experience working on large-scale commercial or infrastructure projects.
• Knowledge of ISO standards and quality management systems.
• Excellent organizational and time-management skills.
• Attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Knowledge of delay analysis techniques and risk management is an advantage.
• Good written and verbal communication skills and able to work as part of a team.

Preferred candidate profile