Job
Description
Job Summary: We are seeking a highly organized and proactive individual to join our team as a combined Office Administrator, Document Controller, and Procurement Coordinator . This multi-functional role requires strong administrative skills, document control discipline, and a basic understanding of procurement processes. You will play a central role in ensuring our office runs smoothly, our documents are well-managed, and procurement activities are efficiently coordinated. Key Responsibilities:Document Control Manage, organize, and maintain digital and physical documents in accordance with company standards. Control document flow for projects: transmittals, revisions, approvals, and archives. Ensure timely distribution and retrieval of technical documents, drawings, and correspondences. Maintain document logs and ensure accurate version control. Office Administration Handle daily office operations including supplies, utilities, stationery, and housekeeping coordination. Manage incoming/outgoing mail and phone calls; greet and assist office visitors. Schedule meetings, manage calendars, and support staff with administrative tasks. Maintain office files and records systematically for quick retrieval. Procurement Coordination Send inquiries and RFQs to vendors; follow up to collect quotes on time. Coordinate with internal departments to consolidate requirements. Prepare comparative statements and assist in vendor selection. Support purchase order preparation and follow up on deliveries. Qualifications: Bachelor’s degree or equivalent in Business Administration, Mechanical Engineering, or a related field. Minimum 2 years of experience in a similar multi-role function (document control or procurement). Experience in engineering firms is a plus. Skills Required: Excellent organizational and multitasking abilities. Strong verbal and written communication skills. Proficient in Microsoft Office (Excel, Word, Outlook); knowledge of document control systems is an advantage. Basic understanding of procurement practices and vendor management. Attention to detail and ability to maintain confidentiality. Preferred Attributes: Proactive, self-motivated, and reliable. Ability to prioritize tasks and meet deadlines under minimal supervision. A team player who can work well with internal departments and external vendors. Job Types: Full-time, Permanent Pay: ₹20,000.00 - ₹35,000.00 per month Schedule: Day shift UK shift Education: Bachelor's (Preferred) Experience: Procurement management: 2 years (Preferred) Document management: 1 year (Preferred) Work Location: In person
