We are looking for a Document Controller to join our either at Chennai/ Gurgaon office and work within a functional team that is responsible for facilitating the document control management core functional processes at a project level in the planning, execution, and close-out phases. Together with customers, partners, and colleagues, we shape a future where people and societies grow and flourish. We do that by co-creating sustainable and beautiful solutions that improve the quality of life for people today and many generations ahead.
Your key responsibilities will be:
- Management of the information flow between the delivery team and the client
- Maintaining a database of all incoming & outgoing documents in EDMS (ProjectWise, Asite, etc.)
- Preparing and maintaining a log of all incoming and outgoing documents. Liaising with and distributing project-related information with all levels of the project team and potentially external parties
- Communicating and collaborating with project managers.
- Copying, scanning, and uploading, and registering incoming and outgoing documents in EDMS
- Timely distribution of documents/reports to the enabling works team for review and providing tracking reports to the enabling works team identifying clients submissions
- Logging and distributing MoM, General Correspondence, letters, etc
- Drawing No. Requests (Dealing with drawing no. request on the project based on the Client Document Numbering System)
- Managing the authorization of new folders within the file structure and auditing the filing structure to ensure discipline and logic are being adhered
- Expediting Delivery team for various documents and coordinating internal review activities
Your Skills, Our Team. Together we design the future
The first step to success in this role is that you are eager to collaborate with the people around you, whether they are colleagues, partners, or customers. Developing ties with others is something you do by acting respectfully and delivering on your promises. And you never get set in your ways but keep exploring new insights and ways to improve. Moreover, you will have:
- Graduate degree with a minimum of 5 years of relevant experience with previous experience in a similar role on major infrastructure projects internationally
- Sound knowledge of document management standards, processes, and procedures
- Working knowledge of EDMS systems like ProjectWise, Asite, etc.
- Good Knowledge of Office 365 and advanced knowledge of Software systems (MS Office, Business Collaborator)
- Expertise in documentation processes within an engineering and construction environment and a knowledge of a typical project life cycle
- Ability to multitask and work independently without much guidance.
- A higher level of understanding of technical terms/ various document types related to the construction industry will be advantageous.
- Excellent written and verbal communication skills
