Document Control Specialist

Role Overview: You will be responsible for developing, implementing, and maintaining document control procedures and systems. Your role will involve receiving, reviewing, and processing project-related documents in line with company standards. Additionally, you will be required to maintain accurate records of all company documentation, ensure version control, and distribute, track, and manage various documents such as technical drawings, contracts, manuals, reports, and correspondence. Collaboration with project managers, engineers, and other departments to provide necessary documents will also be a key aspect of your responsibilities. Monitoring deadlines for document submissions, performing regular audits, archiving documents, managing retrieval requests efficiently, and training employees on document management systems and procedures will also be part of your duties. Key Responsibilities: - Develop, implement, and maintain document control procedures and systems. - Receive, review, and process project-related documents in line with company standards. - Maintain accurate records of all company documentation and ensure version control. - Distribute, track, and manage documents (technical drawings, contracts, manuals, reports, correspondence, etc.). - Ensure confidentiality and secure access to sensitive information. - Collaborate with project managers, engineers, and other departments to provide necessary documents. - Monitor deadlines for document submissions and approvals. - Perform regular audits to ensure document quality, accuracy, and compliance with organizational or industry standards. - Archive documents and manage retrieval requests efficiently. - Train employees on document management systems and procedures. Qualification Required: - Strong organizational and time-management skills. - Attention to detail and accuracy in handling documents. - Proficiency in document management software (e.g., SharePoint, Aconex, EDMS, MS Office Suite). - Ability to maintain confidentiality and handle sensitive data. - Excellent communication and interpersonal skills. - Knowledge of industry-specific document control standards (ISO, quality management, etc.). Note: The job type is Full-time and the work location is in person.,