TRUFIL LIMITED

Job Summary This Role is a multi-functional role responsible for maintaining financial records, managing office administration, and ensuring implementation and compliance of the Quality Management System. This position requires expertise in accounting principles, ERP/HRMS usage, administrative organization, and audit readiness. The role supports smooth daily operations while helping the laboratory maintain its Quality accreditation and QMS performance Accounting Responsibilities : Record all financial transactions in ERP (sales, purchases, payments, journal entries). Maintain accounts payable/receivable, bank reconciliations, and expense monitoring. Process payroll, TDS, GST, PF, and ESI with external consultants or internal systems. Manage invoice generation and follow-up for client payments. Assist in preparing monthly, quarterly, and annual financial statements. Administrative Responsibilities : Handle office documentation, facility maintenance, and vendor coordination. Track utility payments, licenses, insurance, and company records. Maintain employee records, visitor logs, and coordinate staff travel and logistics. Monitor attendance using TRUFIL_HRMS and assist with shift/leave management QMS Responsibilities : Maintain and Distribute Copies of QMS documentation: Quality Manual, SOPs, records. Assist in preparing for internal and external audits, including QMS surveillance/renewals. Follow up on audit findings, non-conformities, CAPA records, and documentation updates. Coordinate training programs related to QMS, safety, and compliance. Maintain master lists of controlled documents and calibration records. ERP/HRMS System Support : Enter and validate data in ERP modules: Finance, Inventory, HR. Generate reports for management review on accounts, attendance, and quality KPIs. Coordinate system-based approvals and digital documentation workflows Qualifications Bachelor's degree in Accounting, Finance, or a related field. [1-2] years of experience in an accounting or finance role is a plus . (freshers can apply too) Proficiency in accounting software (e.g., QuickBooks, Xero, NetSuite). Strong knowledge of accounting principles and Generally Accepted Accounting Principles (GAAP). Excellent analytical and problem-solving skills. Strong attention to detail and accuracy. Excellent organizational and time-management skills. Strong communication and interpersonal skills. Proficiency in Microsoft Excel and other Microsoft Office Suite applications. Experience with payroll processing is a plus. Experience with CRM software is a plus. Job Types: Full-time, Fresher Pay: ₹13,000.00 - ₹18,000.00 per month Schedule: Day shift Experience: total work: 1 year (Preferred) Work Location: In person

Job Summary: This is a cross-functional role responsible for managing document control in line with ISO 17025:2017 and NABL requirements, supporting implementation and continual improvement of the Quality Management System (QMS), and providing administrative and HR support. The role ensures regulatory compliance, document traceability, personnel record management, and seamless internal communication across departments. Key Responsibilities: A. Document Control Responsibilities Maintain the Master List of Controlled Documents as per ISO 17025:2017. Manage issuing, revision, archiving, and withdrawal of documents in both physical and ERP formats. Ensure version control and timely updates to SOPs, Quality Manuals, Work Instructions, and Test Methods. Coordinate interdepartmental approvals and record training on document revisions. Track and file calibration certificates, validation records, audit reports, and uncertainty data sheets. Support technical team by maintaining all method validation and traceability records. B. ISO 17025/NABL Implementation Responsibilities Assist in implementation and upkeep of ISO 17025:2017 Quality System requirements. Coordinate internal audits, manage non-conformity records, and track corrective/preventive actions. Help conduct Management Review Meetings and monitor quality objectives. Liaise with NABL assessors during surveillance or renewal assessments. Facilitate staff training programs on ISO standards and QMS awareness. C. Administrative Responsibilities Maintain office records, vendor agreements, licenses, and general administration registers. Coordinate procurement requests with the purchase and inventory teams. Ensure proper upkeep of office utilities, documentation stations, and visitor logs. Schedule meetings, manage calendars, and circulate internal communication. D. HR Support Responsibilities Maintain and update employee files, leave records, and appraisal trackers. Track attendance using TRUFIL_HRMS and support payroll coordination. Coordinate recruitment documentation and onboarding formalities. Manage statutory compliance documentation (ESI, PF, ID proofs, policies acknowledgment). Organize employee trainings, ID cards, and internal welfare communications. E. ERP & Digital System Handling Work on TRUFIL_HRMS, ERP modules for Quality, Admin, HR. Ensure all documents and forms are digitally stored and traceable. Generate reports for document expiry, audit compliance, and HR metrics Required Skills & Competencies: Document Management Tools: MS Office, ERP Systems, Excel-based trackers QMS & ISO Skills: Working knowledge of ISO 17025:2017, NABL documentation HRMS Handling: Basic HRMS usage for attendance, leave, and payroll support Soft Skills: Organized, detail-oriented, confidential handling, interpersonal communication Language Skills: English and Hindi proficiency (Marathi is a plus) Job Type: Full-time Pay: ₹15,000.00 - ₹18,000.00 per month Schedule: Day shift Work Location: In person